Executive Assistant

vor 5 Monaten

Hamburg, Deutschland suena Vollzeit

Are you enthusiastic about running the wheels to ensure the processes are smooth? Do you feel like taking care of the details is your cup of tea? Do you want to contribute to the development of effective software solutions to the energy transition? Join us at suena as **Executive** Assistant (F/M/X) in our Hamburg office (hybrid mode)** and support us in ensuring all the details in our processes are set right.

As a member of our team, you will be responsible for providing comprehensive **administrative, operational support**. This is a **junior** position, we want you to be motivated and self-initiative, willing to boost own professional growth and establish a long-term career journey with us. You are the person who initiates the change, not just reacting to the changing environment. Suena WILL help you boost your potential if you fit this profile

**What you will be doing**:

- Assisting General Office Support: assist our team with the tasks that requires efficient functioning in the office, such as organizing and maintaining office supplies, managing office equipment, handling company’s postage etc.
- Calendar Management: Maintain the Managing Director's calendar by scheduling appointments, meetings, and conferences. Coordinate with internal and external stakeholders to secure availability and resolve scheduling conflicts.
- Contract management: Assist with the administration of assigned contracts and related submittals, Coordinate the preparation of assigned documentation through the internal approval process, Monitor contract submittals to ensure timely and coordinated responses, as well as compliance with terms and conditions, Perform contract loading, corrections, changes, database management, installs, and work tickets.
- Collaborate with various company departments to provide support in their projects.
- Degree in Business / Office Administration or equivalent relevant field;
- Strong written and verbal communication skills in **German & English**;
- Excellent organizational skills and attention to detail;
- Ability to maintain a high level of confidentiality and exercise discretion in handling sensitive information;
- Ability to work independently and as part of a team;
- Adaptability and flexibility to accommodate changing schedules and priorities;
- Strong problem-solving skills and the ability to anticipate needs and proactively address issues.

**That would be a big plus**:

- Previous experience as an executive assistant or personal assistant, preferably supporting senior executives or managing directors;
- Proficiency in office software and database management tools (Microsoft Office Suite, project management tools, etc)

**What we offer**:

- A unique opportunity to join our dynamic, innovative startup with a focus on sustainable energy
- The chance to quickly take on a great deal of responsibility
- Support and encouragement for your personal and professional growth
- Agile and team-oriented working with SCRUM
- A high degree of flexibility in terms of working conditions, such as working location and hours
- Become part of the suena family and accelerate the energy transition with us
- After-work events, table tennis duels, team yoga as well as other team activities and getting to know the startup experience

Sounds like your dream job, but you don't quite meet the 100%? No worries - together we can work on some missing percentages.

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