Administrative Coordinator

vor 4 Wochen

Munich, Bayern, Deutschland Cellebrite Vollzeit

Company Overview:

Cellebrite's (Nasdaq: CLBT) mission is to empower its clients to safeguard and enhance lives, expedite justice, and uphold privacy in communities globally. As a premier provider of Digital Intelligence solutions for both public and private sectors, Cellebrite enables organizations to navigate the complexities of legally sanctioned digital investigations by optimizing intelligence workflows. Trusted by numerous leading agencies and enterprises worldwide, Cellebrite's Digital Intelligence platform and solutions revolutionize the way clients gather, assess, analyze, and manage digital data in legally sanctioned inquiries.

Position Overview:

Cellebrite is seeking an Administrative Coordinator for its operations in Germany, offering a full-time role that requires in-office presence five days a week.

We are in search of an administrative professional who thrives in a collaborative environment, adept at managing daily operations, and possesses a proactive approach to problem-solving, complemented by exceptional communication skills and a meticulous attention to detail.

In this capacity, the Administrative Coordinator will oversee all administrative functions for the Germany office, ensuring smooth operations while providing support to the EMEA HR team and the Vice President of Sales in Germany, with ample opportunities for growth within the operational domain.

Key Responsibilities:

  • Comprehensive administrative oversight for all office requirements, including maintenance and aesthetic upkeep
  • Serve as an administrative assistant to the Vice President of Sales in Germany, managing travel arrangements
  • Address IT-related matters, such as server issues and requests for equipment and accessories
  • Monitor employee attendance and collaborate with various insurance providers (health, office, etc.)
  • Act as the primary liaison with the office landlord for all related inquiries
  • Organize events, social initiatives, and employee engagement activities for the Germany office and broader EMEA region
  • Manage HR documentation, employment records, and benefits for new hires and departing employees
  • Provide guidance and support to staff and management regarding office policies, ensuring adherence to legal standards
  • Oversee procurement of office supplies and vendor management
  • Lead various office projects
  • Coordinate office maintenance and repairs, liaising with building management to ensure all equipment is functioning properly
  • Implement office policies and procedures, ensuring compliance with regulations and company standards
  • Address any workplace issues or conflicts, facilitating solutions to maintain a positive work environment
  • Supervise security systems and software (access control, CCTV), troubleshoot technical issues, and manage employee access cards
  • Ensure compliance with health and safety regulations, conduct safety inspections, and establish emergency protocols
  • Manage invoice processing and expense tracking, ensuring financial records are accurate and current
  • Regularly assess pantry supplies to identify restocking needs
  • Ensure that kitchen appliances, such as coffee machines, microwaves, and refrigerators, are well-maintained

Qualifications:

  • A minimum of 3 years' experience as an Administrative or Office Manager in small to medium-sized organizations, or 4 years as a Front Desk Manager or Administrative Assistant in larger offices
  • Basic knowledge of German employment regulations
  • Experience collaborating with management and a proven track record in employee service
  • Outstanding written and verbal communication abilities
  • Excellent time management skills
  • Proactive in implementing new processes and enhancing operational efficiency
  • Ability to multitask and prioritize effectively
  • Capable of executing complex administrative tasks with minimal oversight
  • Ability to engage positively with both internal and external stakeholders
  • Team-oriented mindset
  • Exceptional interpersonal skills
  • Proficient in Microsoft Office Suite
  • Experience in a global work environment
  • Bachelor's degree is preferred

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