Executive Assistant and Office Coordinator
vor 1 Woche
About the Role
COWI is seeking a highly skilled and organized Office Administrator and Managing Director Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our Managing Director and contribute to the smooth operation of our office.
Key Responsibilities
- Assist the Managing Director with vendor management, procurement, transaction coordination, payments, office facilities management, documentation, and clerical responsibilities, including guest reception.
- Organize and manage company events, employee engagement activities, and meetings, while coordinating onboarding, desk allocation, door access, orientation, and employee exit processes.
- Support recruitment, transfers, work permits, payroll, insurance administration, proposal and tender preparation, and update the employee manual as needed.
- Maintain office facilities, cleanliness, supplies, and manage IT requisitions, purchases, and inventory for staff and office.
- Handle claims for childcare leave, national services, and other expenses, and maintain employee personnel records, updating internal databases of all hires and office staff.
- Coordinate and support senior staff travel, including visa applications, flight arrangements, and accommodation, ensuring a positive work environment.
Requirements
- Bachelor's or master's in any field with 5+ years of experience.
- Good knowledge of local employment act and regulations.
- Excellent (fluent) verbal communication, German and English, and customer service skills.
- Strong time-management and multitasking abilities.
- Sensitivity, understanding, and flexible and open to change.
- Ability to maintain confidentiality of company information.
- Ability to work independently, able to plan, manage, and complete your task on time.
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