Personal Executive Coordinator

vor 4 Wochen

Hamburg, Hamburg, Deutschland British American Tobacco Vollzeit

Join a leading organization.

To fulfill our ambitious goals, we seek individuals who embody our core values every day. Become part of this exciting journey.

BRITISH AMERICAN TOBACCO IS HIRING A PERSONAL EXECUTIVE COORDINATOR (M/F/D)

SENIORITY LEVEL: Junior management

FUNCTION: General Management

LOCATION: Hamburg, Germany

REPORTS TO: Commercial Director BU Germany

ROLE POSITIONING AND OBJECTIVES

The personal executive coordinator to the Commercial Director Germany and the Area Head of Talent, Culture & Inclusion (HRD) at BAT plays a crucial role in assisting her/his executives in their responsibilities. The coordinator undertakes various tasks, such as managing smaller projects and handling daily operations, while organizing events and activities, attending meetings, documenting notes, and following up on essential actions with relevant stakeholders.

KEY ACCOUNTABILITIES

Executive Support & Project Management

Serve as a trusted ally to the two executives, providing valuable insights and feedback. Oversee projects and initiatives assigned by the Commercial Director & HRD, ensuring timelines are adhered to by all involved parties. Assist the two executives in conducting their leadership meetings, manage the meeting logistics, take minutes, and follow up on action items. Gather and analyze data using established tools, methods, and formats. Prepare and review presentations, reports, or other documents required for decision-making by the two executives.

Communication

Foster a positive work environment, encourage others to do the same, and exemplify the BAT Values (Truly inclusive, Stronger together, Do the right thing, Love our consumer, Passion to win, and Empowered through trust). Draft, review, and manage correspondence and communications on behalf of the Commercial Director & HRD. Act as a liaison between other executives, employees, stakeholders, and external partners. Promote communication and collaboration across departments. Handle confidential information and sensitive matters with discretion.

Operational Management

Organize and coordinate meetings, including preparing agendas, taking notes, and ensuring timely follow-up on action items. Oversee the daily operations of the executives' offices, ensuring efficient workflows. Develop and implement processes and systems to enhance operational efficiency. Manage the two executives' schedules, including appointments, meetings, travel arrangements, and expenses. Perform traditional office management duties: ordering supplies, managing mail, records management, and welcoming visitors.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

Bachelor's degree in Business Administration, Management, or a related field. 2-3 years of professional experience, preferably in FMCG or a large corporation. Ability to work independently, demonstrating flexibility, resilience, prioritization, and exceptional time management. Strong communication skills, particularly with senior stakeholders. High level of discretion, integrity, and appropriate assertiveness in coordinating and collaborating with all organizational levels. Capability to manage multiple tasks and projects simultaneously in a highly dynamic environment. Solid analytical and critical thinking abilities. Proficient in MS Office applications. Very good proficiency in both English & German. Commitment to becoming a future leader within BAT.

WHAT WE OFFER YOU?

A variety of attractive benefits, including full subsidy of the 'Deutschland-Ticket', discounts with fitness centers, and diverse online and offline training and development opportunities to support your functional and leadership growth. The flexibility to shape your working hours—remotely or in the office. A modern office environment in Hamburg's city center with stunning views, providing a state-of-the-art workspace and a dedicated area for relaxation and celebration of successes. The chance to influence the transformation of an entire industry, as we prioritize continuous improvement in a dynamic environment. Your journey with us is not limited by boundaries; it is driven by your aspirations. Join us at BAT and become part of an environment that fosters internal advancement, where your career progression is not just a statement—it is a reality we are eager to build together.

WE ARE BAT

At BAT, we are dedicated to our Purpose of creating A Better Tomorrow. This commitment drives our people and our passion for innovation. Discover what is possible for you at BAT.

Global Top Employer with 53,000 BAT employees across more than 180 markets. Brands sold in over 200 markets, produced in 44 factories across 42 countries. Newly established Tech Hubs developing world-class capabilities for innovation in four strategic locations. Recognized as a diversity leader by the Financial Times and winner of the International Women's Day Best Practice award. Seal Award winner—one of the 50 most sustainable companies.

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity, and teamwork are at the core of everything we do at BAT. We understand that working with colleagues from diverse backgrounds strengthens our ability to meet our business objectives. Come bring your unique perspective.

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