Administrative Coordinator and Executive Assistant

vor 4 Wochen

Hamburg, Hamburg, Deutschland COWI Vollzeit

Administrative Coordinator and Executive Assistant
COWI
Permanent, full-time

Are you passionate about contributing to the green transition and implementing renewable energy solutions? Do you aspire to collaborate with distinguished developers globally and assist in the realization of innovative offshore wind projects? Are you eager to support a global engineering design consulting firm in managing HR and administrative functions? If you excel at maintaining organization, managing multiple responsibilities, and working independently, this opportunity is for you.

Transforming concepts into sustainable outcomes
In this role, you will oversee daily administrative operations, coordinate company activities, plan events, arrange travel and accommodations, and supervise purchasing and inventory management. To thrive in this position, you should possess strong interpersonal skills and be approachable. You are organized, detail-oriented, and capable of developing new strategies while adapting to changing work conditions, fostering a collaborative and positive environment in your professional pursuits.
Your daily responsibilities will include:

Assisting the Director with vendor management, procurement, transaction coordination, payments, office facilities oversight, documentation, and clerical tasks, including guest reception. Organizing and managing company events, employee engagement initiatives, and meetings, while coordinating onboarding, desk allocation, access control, orientation, and employee exit processes. Supporting recruitment, transfers, work permits, payroll, insurance administration, proposal and tender preparation, and updating the employee manual as necessary. Maintaining office facilities, cleanliness, supplies, and managing IT requisitions, purchases, and inventory for staff and office. Handling claims for childcare leave, national services, and other expenses, while maintaining employee personnel records and updating internal databases for all hires and office staff. Coordinating and supporting senior staff travel, including visa applications, flight arrangements, and accommodation, ensuring a conducive work environment.

Your expertise. Our team. Together we shape the future.
The key to success in this role is your eagerness to collaborate with colleagues, partners, and clients. Building relationships is achieved through respectful actions and fulfilling commitments. You are open to new insights and continuously seek improvement.
Additionally, you will possess:

A bachelor's or master's degree in any field with over 5 years of experience. A solid understanding of local employment laws and regulations. Excellent verbal communication skills in both German and English, along with strong customer service abilities. Exceptional time-management and multitasking skills. Sensitivity, understanding, and adaptability to change. The ability to maintain confidentiality regarding company information. The capability to work independently, effectively planning, managing, and completing tasks on time.

  • Administrative Coordinator and Executive Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland COWI Vollzeit

    Administrative Coordinator and Executive Assistant COWI Permanent, full-time Are you passionate about facilitating the green transition and contributing to renewable energy initiatives? Do you aspire to collaborate with distinguished developers globally and support the development of innovative offshore wind projects? Are you interested in working with...

  • Administrative Coordinator and Executive Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland COWI Vollzeit

    Administrative Coordinator and Executive Assistant Permanent, full-time Are you passionate about facilitating the transition to sustainable practices and the deployment of renewable energy initiatives? Do you aspire to collaborate with prominent developers globally and contribute to pioneering offshore wind projects? Are you interested in joining a...

  • Administrative Coordinator and Executive Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland COWI Vollzeit

    Administrative Coordinator and Executive Assistant COWI Permanent, full-time Are you passionate about facilitating the green transition and implementing innovative renewable energy solutions? Do you aspire to collaborate with distinguished developers globally and contribute to the development of cutting-edge offshore wind initiatives? If you thrive in...

  • Administrative Coordinator and Executive Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland COWI Vollzeit

    Administrative Coordinator and Executive Assistant Permanent, full-time position Are you passionate about contributing to the green transition and the deployment of renewable energy initiatives? Do you aspire to collaborate with prominent developers globally and aid in the realization of cutting-edge offshore wind projects? Would you like to be part...

  • Administrative Coordinator

    Vor 2 Tagen

    Hamburg, Hamburg, Deutschland MATRIX RESOURCES LIMITED Vollzeit

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MATRIX RESOURCES LIMITED. As an Administrative Assistant, you will provide administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to executives and teams,...

  • Administrative Coordinator

    Vor 2 Tagen

    Hamburg, Hamburg, Deutschland MATRIX RESOURCES LIMITED Vollzeit

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MATRIX RESOURCES LIMITED. As an Administrative Assistant, you will provide administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to executives and teams,...

  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    Company Overview: Skyborn Renewables is a trailblazer in the offshore wind sector, boasting over two decades of expertise and a remarkable portfolio of approximately 7 GW developed globally. About the Role: As an Executive Assistant, you will play a pivotal role in supporting our executive team. Your responsibilities will encompass a wide range of...

  • Administrative Coordinator

    Vor 4 Tagen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    Company Overview: Skyborn Renewables is a trailblazer in the offshore wind sector, boasting over two decades of expertise and a remarkable portfolio of approximately 7 GW developed globally. About the Role: As an Executive Assistant, you will play a pivotal role in supporting our executive team. Your responsibilities will encompass a wide range of...

  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    Company OverviewSkyborn Renewables is a leading innovator in the offshore wind sector, boasting over two decades of expertise and a remarkable portfolio of approximately 7 GW developed globally.Our ExpertiseOur diverse team of 300 professionals encompasses all aspects of the offshore wind industry, including:Greenfield DevelopmentEngineering and...

  • Administrative Coordinator

    Vor 2 Tagen

    Hamburg, Hamburg, Deutschland HELM AG Vollzeit

    **About HELM AG**HELM AG is a leading international company in the chemical industry, and we are currently seeking an experienced Administrative Coordinator to join our team in Europe.**Job Summary**We are looking for a highly organized and proactive Administrative Coordinator to provide administrative support to our European Business Service. The successful...

  • Administrative Coordinator

    Vor 2 Tagen

    Hamburg, Hamburg, Deutschland HELM AG Vollzeit

    **About HELM AG**HELM AG is a leading international company in the chemical industry, and we are currently seeking an experienced Administrative Coordinator to join our team in Europe.**Job Summary**We are looking for a highly organized and proactive Administrative Coordinator to provide administrative support to our European Business Service. The successful...

  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    About Skyborn RenewablesSkyborn Renewables is a leading innovator in the offshore wind sector, boasting over two decades of expertise and a proven record of approximately 7 GW developed globally.Our ExpertiseOur diverse team of 300 professionals encompasses the full spectrum of the offshore wind value chain, including:Greenfield DevelopmentEngineering and...

  • Hybrid Assistant in Hamburg: Executive Support

    Vor 4 Tagen

    Hamburg, Hamburg, Deutschland ACCELERATED Vollzeit

    About the RoleWe are seeking a highly organized and experienced Executive Assistant to support our dynamic team at Accelerated in Hamburg. As a Hybrid Assistant, you will play a crucial role in ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our executives, including scheduling...

  • Hybrid Assistant in Hamburg: Executive Support

    Vor 5 Tagen

    Hamburg, Hamburg, Deutschland ACCELERATED Vollzeit

    About the RoleWe are seeking a highly organized and experienced Executive Assistant to support our dynamic team at Accelerated in Hamburg. As a Hybrid Assistant, you will play a crucial role in ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our executives, including scheduling...

  • Executive Administrative Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland RADAS Jobbörse & Personalvermittlung GmbH Vollzeit

    Job Title: Administrative AssistantCompany: RADAS Jobbörse & Personalvermittlung GmbHLocation: Hamburg, GermanyJob Overview:Handle routine correspondence and communication tasksOversee incoming calls and manage front office operationsDraft proposals and process invoices using SAP/R3 softwareQualifications:Completed vocational training as an Industrial...

  • Executive Assistant to CEO

    vor 1 Woche

    Hamburg, Hamburg, Deutschland Joss Search Vollzeit

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Joss Search. As a key member of our organization, you will provide administrative support to our Executive Director and contribute to the success of our international consultancy firm.Key ResponsibilitiesCalendar Management: Manage the Executive Director's...

  • Administrative Assistant

    Vor 6 Tagen

    Hamburg, Hamburg, Deutschland Maersk Vollzeit

    **Job Summary**We are seeking a highly skilled and organized Executive Support Specialist to provide administrative support to our Area Managing Director and certain Area Leadership Team members. The successful candidate will be responsible for managing complex calendars, coordinating meetings, and providing administrative assistance to ensure seamless...

  • Executive Assistant and Office Coordinator

    Vor 6 Tagen

    Hamburg, Hamburg, Deutschland COWI Vollzeit

    About the RoleCOWI is seeking a highly skilled and organized Office Administrator and Managing Director Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our Managing Director and contribute to the smooth operation of our office.Key ResponsibilitiesAssist the Managing Director with vendor...

  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    About Skyborn RenewablesSkyborn Renewables is a leading innovator in the offshore wind sector, boasting over two decades of expertise and a proven track record of approximately 7 GW developed globally.Our ExpertiseOur dedicated team of 300 professionals encompasses a wide range of skills that span the entire offshore wind value chain, including:Greenfield...

  • Administrative Coordinator

    Vor 4 Tagen

    Hamburg, Hamburg, Deutschland Skyborn Renewables offshore solutions GmbH Vollzeit

    About Skyborn RenewablesSkyborn Renewables is a leading innovator in the offshore wind sector, boasting over two decades of expertise and a proven track record of approximately 7 GW developed globally.Our ExpertiseOur dedicated team of 300 professionals encompasses a wide range of skills that span the entire offshore wind value chain, including:Greenfield...