Aktuelle Jobs im Zusammenhang mit Administrative Coordinator and Executive Assistant - Hamburg, Hamburg - COWI

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    vor 4 Wochen

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  • Administrative Coordinator

    vor 4 Wochen

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  • Administrative Coordinator

    vor 4 Wochen

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  • Administrative Coordinator

    vor 3 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Administrative Coordinator

    vor 3 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Administrative Coordinator

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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    vor 3 Wochen

    Hamburg, Hamburg, Deutschland MicroHarvest GmbH Vollzeit

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  • Executive Assistant

    vor 3 Wochen

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  • Administrative Coordinator

    vor 2 Wochen

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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    vor 2 Monaten

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  • Administrative Assistant

    vor 4 Wochen

    Hamburg, Hamburg, Deutschland Maersk Vollzeit

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    vor 2 Monaten

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Administrative Services Coordinator

    vor 3 Monaten

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

    GFA Consulting Group GmbH is a prominent consulting firm specializing in international development cooperation. Our mission is to foster positive change that enhances the quality of life for individuals globally. We deliver expert consulting services and manage projects funded through various bilateral and multilateral sources. Our esteemed clients include...

  • Administrative Operations Coordinator

    vor 3 Monaten

    Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

    GFA Consulting Group is a prominent consulting firm in the realm of international development cooperation. Our mission is to foster positive change and enhance the quality of life for individuals globally. We offer expert consulting services and execute projects funded through various bilateral and multilateral sources. Our esteemed clients include GIZ, KfW,...

Administrative Coordinator and Executive Assistant

vor 3 Monaten

Hamburg, Hamburg, Deutschland COWI Vollzeit

Administrative Coordinator and Executive Assistant
COWI
Permanent, full-time

Are you passionate about facilitating the green transition and implementing innovative renewable energy solutions? Do you aspire to collaborate with distinguished developers globally and contribute to the development of cutting-edge offshore wind initiatives? If you thrive in a global engineering design consulting environment and are skilled in HR and administrative functions, this opportunity is for you. Your attention to detail, organizational skills, and ability to manage multiple responsibilities independently will be key to your success.

Transforming ideas into sustainable practices
In this role, you will oversee daily administrative operations, coordinate company activities, plan events, arrange travel and accommodations, and supervise purchasing and inventory tasks. We believe you are approachable, well-organized, and detail-oriented. You excel at developing new strategies and adapting to changing work conditions while maintaining a collaborative and positive approach in your professional interactions.
Your daily responsibilities will include:

Assisting the Managing Director with vendor relations, procurement, transaction management, office facility oversight, documentation, and clerical duties, including guest reception. Organizing and managing corporate events, employee engagement initiatives, and meetings, while overseeing onboarding, desk assignments, access control, orientation, and employee exit processes. Supporting recruitment, transfers, work permits, payroll, insurance administration, proposal and tender preparation, and updating the employee manual as necessary. Maintaining office facilities, ensuring cleanliness and supply management, and overseeing IT requisitions, purchases, and inventory for staff and office needs. Managing claims for childcare leave, national service, and other expenses, while maintaining employee personnel records and updating internal databases for all hires and office staff. Coordinating and supporting senior staff travel, including visa applications, flight arrangements, and accommodations, to foster a positive work environment.

Your expertise. Our collaboration. Together we shape the future.
The foundation for growth in this position is your eagerness to work collaboratively with colleagues, partners, and clients. Building relationships is achieved through respectful actions and fulfilling commitments. You remain open to new insights and continuously seek ways to enhance your work processes.
Additionally, you will possess:

A bachelor's or master's degree in any field with over 5 years of relevant experience. Strong knowledge of local employment laws and regulations. Excellent verbal communication skills in both German and English, along with strong customer service abilities. Exceptional time-management and multitasking skills. Sensitivity, understanding, and adaptability to change. Ability to maintain confidentiality regarding company information. Capacity to work independently, effectively planning, managing, and completing tasks on time.