Aktuelle Jobs im Zusammenhang mit Administrative Coordinator and Executive Assistant - Hamburg, Hamburg - COWI

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  • Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

    About GFA Consulting Group GmbHWe are a leading German consulting company working in international development cooperation. Our mission is to catalyze change and improve the quality of life of people around the world.Job Title: Administrative CoordinatorWe are seeking an open-minded and versatile Administrative Coordinator to join our team in Hamburg. As an...


  • Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Hamburg, Hamburg, Deutschland GFA Consulting Group GmbH Vollzeit

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  • Executive Assistant

    vor 2 Wochen


    Hamburg, Hamburg, Deutschland MicroHarvest GmbH Vollzeit

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  • Hamburg, Hamburg, Deutschland Maersk Vollzeit

    **Job Summary**We are seeking a highly skilled and organized Executive Support Specialist to provide administrative support to our Area Managing Director and certain Area Leadership Team members. The successful candidate will be responsible for managing complex calendars, coordinating meetings, and providing administrative assistance to ensure seamless...

Administrative Coordinator and Executive Assistant

vor 2 Monaten


Hamburg, Hamburg, Deutschland COWI Vollzeit

Administrative Coordinator and Executive Assistant
COWI
Permanent, full-time

Are you passionate about facilitating the green transition and contributing to renewable energy initiatives? Do you aspire to collaborate with distinguished developers globally and support the development of innovative offshore wind projects? Are you interested in working with a leading engineering design consulting firm while assisting with HR and administrative functions? If you excel at detail-oriented tasks, maintaining organization, managing multiple responsibilities, and thriving in an independent work environment, this opportunity is for you.

Transforming concepts into sustainable practices
In this role, you will oversee daily administrative operations, coordinate company activities, plan events, arrange travel and accommodations, and supervise purchasing and inventory management. To excel in this position, you should possess strong interpersonal skills and be approachable. You are organized and detail-focused, capable of developing new strategies and adapting to changing work conditions while fostering a collaborative and positive work atmosphere.
Your daily responsibilities will include:

Assisting the Managing Director with vendor management, procurement, transaction coordination, payments, office facilities oversight, documentation, and clerical tasks, including guest reception. Organizing and managing company events, employee engagement initiatives, and meetings, while coordinating onboarding, desk allocation, access management, orientation, and exit processes. Supporting recruitment, transfers, work permits, payroll, insurance administration, proposal and tender preparation, and updating the employee manual as necessary. Maintaining office facilities, cleanliness, supplies, and managing IT requisitions, purchases, and inventory for staff and office. Handling claims for childcare leave, national services, and other expenses, and maintaining employee personnel records, updating internal databases of all hires and office staff. Coordinating and supporting senior staff travel, including visa applications, flight arrangements, and accommodation, ensuring a positive work environment.

Your expertise. Our mission. Together we shape the future.
The foundation for success in this role is your eagerness to collaborate with colleagues, partners, and clients. Building relationships is achieved through respectful actions and fulfilling commitments. You are open to new insights and continuously seek ways to enhance your work.
Additionally, you will possess:

A bachelor's or master's degree in any field with over 5 years of experience. Strong knowledge of local employment laws and regulations. Excellent verbal communication skills in both German and English, along with strong customer service abilities. Exceptional time-management and multitasking skills. Sensitivity, understanding, and adaptability to change. Ability to maintain confidentiality regarding company information. Capability to work independently, effectively planning, managing, and completing tasks on time.