Administrative Assistant I

Vor 6 Tagen

Frankfurt am Main, Deutschland Lumen Vollzeit

**About Lumen**

**The Role**:
Assist in creating a face to face facility management presence in the heart of our EMEA office network. Adding value to the overall facilities team. Working as part of a team of 6 to ensure all Lumen Facility needs are met with significant ease. Engage local vendors and contractors to ensure the local office spaces are fit for purpose and look to improve processes and workplace needs and manage wants. Work within a varied and fast passed environment to achieve success within the local office and across EMEA.

**The Main Responsibilities**:

- Liaise with Building Sponsors and Managers for Facility Management taskings.
- Manage all correspondence in and out where required for local area and assist with post EMEA wide.
- Liaise with suppliers and contractors working with/for Lumen in the local area to assist them in completing any tasks as well as finding local suppliers for any small items needed for the office.
- Oversee the maintenance of office facilities and equipment to keep everything at 100% working capacity.
- Purchase office supplies and equipment including COVID PPE and accessories if required
- Manage the local office team mobile phone estate.
- Manage Courier requests in and out of the office area.
- Support employee onboarding and offboarding process within the Local area.
- Update compliance documents on all platforms and communicate out where required.
- Financial responsibilities - understand, manage and support EMEA Facility team with invoicing, billing, and raising of payments

**Base / Geographical**:

- Primarily based in the Frankfurt office. Supporting EMEA offices where needed.
- Previous experience with purchasing and facility management preferable.
- Understanding and commitment to client satisfaction.
- Demonstrated ability to develop strong relationships with key internal and external stakeholders.
- German and English language skills required. French or Spanish a plus.
- Prior work experience in related discipline a plus.
- Well organized and resourceful.
- Data management experience with and analytical and strategic mindset.
- A proven track record of time management, prioritization, and multi-tasking.

**What to Expect Next**:
Requisition #: 318617

We are committed to making reasonable adjustments to the recruitment process for people with disabilities. If there is anything we can do to help you, please let us know

We are committed to providing equal employment opportunities to all persons regardless of race, religion, colour, sex, age, disability or sexual orientation or any other status protected by local or national law. We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Join a diverse and inclusive culture where everyone is welcome and every voice is heard. A culture where people feel they belong, can be themselves and feel inspired to share different perspectives. Our culture, shared values and behaviours truly make Lumen a fantastic place to work and provides an environment where people can genuinely thrive.

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