German-speaking Executive Assistant

vor 1 Woche

Hamburg, Deutschland MONIPOL | Clinical Research (Poland) Vollzeit

As a Clinical Research Organization (CRO), we support international biotech firms in turning groundbreaking ideas into medical breakthroughs. Situated at the heart of intricate and incredible scientific endeavors, we're dedicated to enhancing lives. Join our motivated team to contribute to this impactful mission.

JOIN OUR TEAM As of now we are looking for German-speaking Executive Assistant \[part-time/remote possible] (M/F/d).

Tasks

As Executive Assistant you will work directly with the Managing Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. You will act as a "barometer," having a sense of the issues taking place in the environment and keeping the management team updated.
- Complete a wide variety of administrative tasks that facilitate our management’s ability to effectively lead the organization, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting information for meetings with staff and outside parties,
- Serve as the primary point of contact for internal and external stakeholders, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect Managing Director’s style and organization policy,
- Provide sophisticated calendar management for Managing Directors. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements,
- Organizing travel, event management,
- Invest in building long-lasting relationships both externally and internally.

**Requirements**:
We look for driven individuals willing to go the extra mile to build a great company

If you don't meet all the criteria below but are interested in the job, please apply, nonetheless. Nobody checks every box, and we're looking for someone excited to join the team
- Preferred location: Hamburg, Germany - But remote work possible,
- Pragmatism and can-do-attitude,
- Admin/executive support experience,
- Native German speaker, strong English skills,
- Excellent organizational skills and attention to detail,
- Proficiency with Microsoft Office,
- Ability to complete a high volume of tasks and projects with little or no guidance,
- High level of integrity and discretion in handling confidential information,
- Ability to make appropriate, informed decisions regarding priorities and available time,
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

**Benefits**:

- A role with a lot of responsibility and contribute your own ideas,
- An internationally and culturally diverse team passionate about making the world a better place and advancing science,
- Great perks (autonomy, flexible working hours, hardware budget, and team events),
- Competitive salary as well as an excellent opportunity to make a difference and shape the future of our company

Any Questions? Contact us

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