Administrative Coordinator

vor 4 Wochen

Kronberg, Hessen, Deutschland BioMarin Vollzeit
About Us

Our Commercial division spearheads our global sales and marketing initiatives across various regions.

Our cohesive team is committed to enhancing BioMarin's commercial footprint in the United States and Europe while expanding rapidly into regions such as Latin America, the Middle East, and Asia-Pacific.


Position: Office Coordinator, Germany
Objective: The primary goal of this role is to execute high-quality administrative functions, focusing on office coordination and the planning of meetings and events for designated areas.

Qualifications:
  • Completed commercial training or equivalent
  • A minimum of 2 years of experience in office or project management/team support
  • Proficient in both German and English (verbal and written)
  • Exceptional self-organization and multitasking abilities
  • High adaptability and eagerness to learn
  • Strong problem-solving skills
  • Excellent communication capabilities
  • Team-oriented mindset
  • Proficient in MS Office applications
  • Experience in event management is a plus
  • Technical proficiency is advantageous
  • Familiarity with pharmaceutical regulations and contracts is beneficial
  • Medical knowledge is a plus

Key Responsibilities:

Office Coordination:
  • Welcome external visitors and facilitate on-site meetings, manage office supplies, oversee the regular mailbox, and assist with document scanning and filing
  • Collaborate closely with our Office Maintenance provider and internal EHS&S Team
  • Assist in organizing internal office meetings
  • Participate actively as a member of the administrative office staff, adhering to business requirements and group guidelines in coordination with the Sr Manager Operations
  • Prepare for and engage in internal meetings and area team gatherings
  • Clarify processes related to Finance, Compliance, and Legal with the respective departments

Project Management:
  • Organize third-party events, BioMarin-hosted meetings, and HCP participation in events
  • Communicate and collaborate with the sales team to execute events
  • Prepare contracts for sponsorship, speakers, consultants, and participants
  • Coordinate contract development between external parties and our compliance and legal departments
  • Ensure timely execution of approval processes for event-related materials (flyers, presentations, invitations, etc.)
  • Manage project budgets and ensure adherence to financial processes
  • Coordinate travel arrangements for invited participants
  • Document compliance requirements and associated costs
  • Maintain an annual overview of events/projects and their budgets
  • Support the Marketing/Product Manager with contract and budget oversight
  • Potentially organize area team meetings
All tasks must be executed in accordance with current internal and external principles, SOPs, and policies, aligned with our corporate values.

BioMarin is an Equal Opportunity Employer/Veterans/Disabled.

We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and do not discriminate based on disability.

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