Administrative Coordinator for Germany
vor 4 Wochen
At BioMarin, our Commercial division drives our worldwide sales and marketing initiatives.
Our cohesive team is enhancing BioMarin's commercial footprint across the United States and Europe while expanding rapidly into regions such as Latin America, the Middle East, and Asia-Pacific.
Position: Office Coordinator, Germany
Role Objective: The primary goal of this role is to execute high-quality administrative tasks focusing on office coordination and the planning of meetings and events for designated areas.
Required Qualifications:
- Completed commercial training or equivalent
- A minimum of 2 years of experience in office or project management/team support
- Proficient in both German and English (verbal and written)
- Excellent self-management and multitasking abilities
- Strong adaptability and willingness to learn
- Proven problem-solving skills
- Exceptional communication abilities
- Team-oriented mindset
- Proficient in MS Office applications
- Experience in event coordination is a plus
- Technical proficiency is advantageous
- Familiarity with pharmaceutical regulations and contracts is beneficial
- Medical knowledge is a plus
Key Responsibilities:
Office Coordination:
- Greet external visitors and facilitate on-site meetings, manage office supplies, oversee the regular mailbox, and assist with document scanning and filing.
- Collaborate closely with our Office Maintenance provider and internal EHS&S Team.
- Assist in organizing internal office meetings.
- Actively participate as a member of the administrative office staff in accordance with business needs and group guidelines, in coordination with the Sr Manager Operations.
- Prepare for and engage in internal meetings and area team meetings.
- Clarify processes related to Finance, Compliance, and Legal with the respective departments.
Project Management:
- Coordinate third-party events, BioMarin-organized meetings, and HCP participation in events.
- Communicate and collaborate with the sales team to execute events.
- Prepare contracts for sponsorship, speakers, consultants, and participants.
- Facilitate contract development between external parties and our compliance and legal teams.
- Ensure timely execution of approval processes for event-related materials (flyers, presentations, invitations, etc.).
- Manage project budgets and ensure adherence to all financial processes.
- Coordinate travel arrangements for invited participants.
- Document compliance requirements and associated costs.
- Maintain an annual overview of events/projects and their budgets.
- Support the Marketing/Product Manager with contract and budget oversight.
- Potentially organize area team meetings.
All tasks must be performed in accordance with current internal and external guidelines, SOPs, and policies, aligned with our corporate values.
BioMarin is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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