Executive Assistant to the CTO

vor 3 Wochen

Berlin, Berlin, Deutschland Zertificon Solutions GmbH Vollzeit

We're seeking a highly organized and proactive Executive Assistant to support our CTO in the development of secure communication software. As a key member of our team, you will work closely with our CTO to maintain calendars, respond to requests, and manage day-to-day operations.

Key Responsibilities:

  • Maintain and manage calendars, respond to requests, and provide administrative support to the CTO
  • Assist in managing the technology budget, including monitoring costs and forecasting needs
  • Manage task lists, track deadlines, and ensure timely completion of projects
  • Organize meetings, video calls, and ensure that all outcomes are recorded and communicated effectively
  • Support larger projects, manage project backlogs, and collaborate with colleagues to meet project deadlines
  • Maintain and organize documents, ensuring secure storage and easy access

Requirements:

  • Completed business management training or a similar qualification
  • Ability to work autonomously, self-driven, and organized
  • Proficiency in digital tools and ability to learn new technologies
  • Excellent communication skills in German and English (at least one language at C1 level and the other at B2 level)

Desirable Qualifications:

  • Knowledge of a programming language and/or experience in R&D
  • Experience as an assistant or project manager
  • Knowledge of Scrum and Kanban processes

What We Offer:

  • Flexible working hours and home office options
  • Mobility benefits, including free Germany ticket, job bike leasing, or car parking
  • Allowances for food and internet in the home office
  • Benefits in the office, including roof terraces, green courtyard, organic fruit and drinks, and parcel acceptance
  • Regular team events, pizza Fridays, and a big summer party
  • Responsible leadership, including onboarding, regular feedback meetings, and transparent quarterly targets
  • Innovative work in IT security, with the opportunity to work on major challenges and contribute to a profitable business model
  • Meaningful work and great market potential worldwide

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