Executive Assistant

vor 5 Monaten

Munich, Deutschland IPSEN Vollzeit

**Title**:
Executive Assistant (f/m/d)

**Company**:
Ipsen Pharma GmbH

Ipsen is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences and Rare Diseases.

The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people’s lives.

We offer employees a wealth of fulfilling challenges & growth opportunities, and the chance to contribute within a fast-moving organisation, an organisation that is genuinely game-changing. To support our General Manager and Leadership Team in Munich, we are looking for support as:
**Executive Assistant (f/m/d)**

Focus will be on
- Provide comprehensive administrative support, maintaining a 360-degree view of the schedules, priorities, and commitments
- Manage calendars, coordinate meetings, and handle travel arrangements for the executive team
- Coordinating and tracking various projects and initiatives to successful completion and support
- Taking charge of presentations, reports, minutes, status reports, and correspondence
- Coordinating, preparing, and summarizing inquiries and information
- Participating in and contributing to executive team meetings and activities as well as conducting executive-level projects
- Handling any ad hoc tasks from the management
- Gathering and consolidating information from various sources
- Collaboration with cross-functional departments to ensure effective processes and workflows
- Handling any ad hoc tasks from the management

Qualification requires
- Proven experience as an Executive Assistant to General Manager
- High degree of professionalism in dealing with diverse groups of people, including Supervisory Board members, Board members, investors, senior executives and staff
- Exceptional organizational skills coupled with a structured approach to managing tasks and responsibilities, Proficiency in project management methodologies
- Self-initiative, ability to work in a team and under pressure
- Flexibility and problem-solving skills in a dynamic environment
- Very good MS Office skills
- Exceptional organizational skills and impeccable attention to detail
- Ability to maintain a high level of integrity and discretion in handling confidential information
- A self-starter with a can-do attitude, exhibiting a strong sense of responsibility, adaptability, and engagement in your work
- Business fluent in German and English

**Offer**:

- A permanent employment contract in an international future-oriented and dynamic company
- A meaningful job with real added value for society and patients
- Personal development and the opportunity to actively contribute to the company's success
- A pleasant and personal working atmosphere
- Communication at all levels and an open corporate culture
- Up to 36 days off and vacation
- Hybrid working and flexible working hours
- Attractive and performance-related payment
- Company health management, sports offers and pension scheme
- Allowance for additional benefits such as mobility, canteen and childcare
- Underground parking and many other benefits

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