Executive Assistant

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Executive Assistant (m/w/d) to EVP Global Solutions Design
Grade: RCS:M
Contract Type: Full-time Permanent

Location - Bonn, Germany

Are you a motivated, organized person seeking an exciting and rewarding opening in a fast-paced environment? Would you enjoy working to create a relevant, important difference in the lives of our customers and employees? If you're looking for change, and you're ready to make changeswe're looking for you.

This is a unique opportunity for someone looking for the next step in their executive assistant or coordinator career as it combines the typical responsibilities of an executive assistant with a more demanding communications and staff coordinator role.

As an Executive Assistant you will be required to provide effective, efficient and proactive secretarial and administrative support to the EVP Global Solutions Design. You will be tasked with making travel arrangements and preparing itineraries. This will also include the preparation, approval and submission of travel expense claim forms. You will need to develop successful working relationships with Executive peers and their PA’s along with internal and external contacts as required.

You will also support the development of key business presentations (including BRMs, board meetings and keynote speeches) and lead the creation and execution of communication plan and activities which measurably raise the profile and understanding of DSCs Solutions Design contribution to the business and the industry

If this sounds like a team you'd like to joinkeep reading.

The key responsibilities in this role include:

- Complete secretarial and administrative support including calendar and travel management
- Managing expense claim
- Ongoing communication leading to complimentary working relationships with the Executive community and their PA’s.
- Meeting attendance and accurate minute taking.
- Provide accurate reports where appropriate, on time and well presented.
- Overall coordination and content creation for board & business review meetings (BRM)
- Consult / provide input on key presentations / meetings the EVP is attending (incl. briefings, follow up actions)
- Creation of content for external events and meetings with customers and strategic partners
- Constantly review/analyze stakeholder landscape to identify and adjust communication needs
- Develop annual communications strategy in alignment with the leadership and the Internal Communications team
- Develop an integrated communication plan to create awareness of Solutions Design strategy, products & solutions and key customer-centric messages within key stakeholders (including channels, activities etc.)
- Build strong relationships and engagement with key stakeholders
- Act as knowledge centre to respond to requests for information, facts and figures, statistics, opinions/ quotes and assets from SD or company-wide sources
- Collaborate with Corporate Communications / Marketing to screen, coordinate and develop responses to external commercial/ media requests for information or redirect to appropriate leads where necessary
- Work with the respective communication teams - i.e., DPDHL external comms, DSC comms, CIO/COO comms - to ensure that all activities and messaging are aligned to the overarching framework / strategies to target respective stakeholders of the communication plan (i.e., Solutions Design community, business partner, external)
- Collect, edit and publish SD News on intranet and other channels as needed
- Develop and update intranet sites on a regular basis
- Manage functional newsletters (SD INSIDER) and the channels associate with it

You won't find another job like the one you'll find with DHL Supply Chain.

Now, here's what we need from you:

- Excellent oral and written English required.
- German oral and written is preferred.
- Strong communication skills with the ability to communicate with people at levels.
- Excellent knowledge of Microsoft Office Suite, especially MS Outlook.
- Excellent Organizational skills.
- Accurate with high attention to details
- Proven track record of reliability.
- Proactive, especially with regards to diary management and travel itineraries.
- Team player, with the ability to work on your own initiative in multinational teams.
- Previous experience in a PA or executive support role, ideally within a multinational/global environment.

What you'll need to do next?

Our Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.