Senior Expert Global HR Projects

vor 6 Monaten

Bonn, Deutschland Deutsche Post & DHL Vollzeit

**DHL Global Forwarding (DGF)** is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure we transport our customers of shipments by air or sea. DGF's logistics solutions span the entire supply chain, from the factory to the shop floor. This also includes special transport-related services.

As the experts in freight forwarding, we deliver 100% assurance to our customers via a mindset that’s always looking ahead to the next commercial opportunity, predicting the next potential issue, anticipating the next global trend.

Because at DHL Global Forwarding, Freight, we’re not simply about freight forwarding. We’re about forward-thinking ways to connect people - and improve their lives.

**Job purpose**

To provide comprehensive support to the Global HR head office team and the DGFF HR EVP, carrying out full secretarial and administrative duties.

To lead specific HR programs and projects and deliver support in reporting and performance management.

To provide support in recruitment process of interns and trainees

**Principal accountabilities**

**Team assistant**
- Time management for the Head of HR and travel itinerary
- booking tickets/hotels/agenda management
- Ensuring settling of monthly expenses
- Manage monthly HR Board Inputs: coordination, preparation and collating Inputs.
- Organizing meetings for Head of HR: Weekly HR ExCom
- Act as single point of contact for the V5 team / Staff department of the Head of HR for DPDHL
- Ad hoc data analysis, e.g. related to voluntary turnover
- Facilitate and organize Monthly Team call/PD
- Support the GHO HR team on selected admin topics

**Global Project Management**
- **
Global Project Manager for DGFF for the DGFF Credit card management**
- Representation of DGFF in x-divisional project management group
- Management of global Application process and global Communication
- Communication of DPDHL/DGFF's standard rules and policies.
- Monitoring of Payment process
- ** Global HR Award Project Management**
- DGFF Global HR award coordination,
- Consulting the Head of HR
- ** GHO Hiring approval management**
- Coordination between HR Business Partners and Head of HR / CEO
- Responsibility for reporting and end-to-end communication process
- ** Management of Finance processes related to HR**
- Management of PO/ Create Bid Waivers/ Release of payments and recharge processes from other legal entities
- Year-to-date cost analysis for global HR budgets
- ** Support for Global Head Office HR team**
- Management the on/offboarding process for the Global Head Office HR team
- Management of records for the company mobile data/ order mobile/SIM card and accessories/ change and transfer the contract and solve queries and issues related to it.
- Editor for SmartConnect App
- Provides comprehensive support to Integrate GHO New team - Hillebrand Team and HR European Team by giving them training on tools and information.
- Acting as a Communicator and Coordinator
- central “point of contact” for Global HR Team on Providing important data and information.
- Ad hoc project with talent and engagement HR team
- ** Global event management for annual events**:

- beyond HR, Some new additions
- Organization of Global Volunteer day (GVD)
- Project member in DGF conference preparation
- Annual Carnival party at GHO
- Support BYS event
- Birthday Breakfast with Tim, Harm & GHO colleagues
- Organizing activities such as lunch with Executives, Tower tours, and training on tools like First Choice for Interns and trainees.
- ** HRBP for Interns and trainees**:New
- Responsible for recruitment, onboarding and offboarding process of interns and trainees within DGF GHO Bonn based
- Support the Line Managers to draft or update adequate job profiles
- Post job openings on the DHL Job portal and external portals like LinkedIn, Indeed, and Stepstone.
- Conducting pre-screening for eligibility before sharing CVs with the Line Managers.
- Supporting Line manager in recruitment process
- Supporting Line managers in hiring process
- Consistently following up on the working visa status and other documents for hiring or contract extension
- Ensuring meticulous onboarding, including effective communication with both Line Managers and new joiners.
- Including interns in the EOS process and conducting follow-up calls.
- Support offboarding process of internes and trainees

**Knowledge, Skills and Experience**

Proficient knowledge of Microsoft Office Suite, in particular, MS PowerPoint and

Excel

Proficient knowledge Canva

Team player with the ability to work on own initiative

Quick in understanding also complex situations and environments

Proven time management skills

Ability to work well under pressure

Strong communication skills at all levels

Proactive, especially with regard to diary management and travel itineraries.

Pleasant, helpful attitude with the willingness to take on key tasks

Proven record of r

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