Executive Assistant to Coo
vor 7 Monaten
**Clariness is looking for an Executive Assistant to COO (f/m/d) based in Berlin.***:
- Full-time; limited -**
**About the role**
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). In this dynamic role, you will be the linchpin of our executive team, ensuring seamless day-to-day operations and contributing to our overall efficiency. **The role requires a presence at the Berlin office for a minimum of three days per week, with a contract duration of six months and the potential for it to transition into a permanent position.**
**As an Executive Assistant to COO, you would be responsible to**:
- Manage and prioritize the COO's daily schedule, including scheduling meetings, appointments, and travel arrangements.
- Prepare, review, and distribute meeting agendas and materials.
- Attend meetings alongside or on behalf of the COO, taking detailed notes and providing summaries.
- Coordinate follow-up actions and communicate with internal teams to ensure task completion.
- Assist in the preparation of reports, presentations, and other executive documents.
- Liaise with various departments to facilitate smooth inter-departmental communication and collaboration.
- Handle confidential information with discretion and integrity.
- Perform other administrative tasks as needed to support the COO.
**We would like you to have**:
- Proven Experience as an Executive Assistant: Prior experience in a similar role, particularly supporting C-level executives, is highly advantageous.
- Experience in a Fast-Paced Environment: Familiarity with working in dynamic, fast-paced environments, ideally in a similar industry or company size.
- Personal Qualities: Adaptable, flexible, and able to adjust to changing priorities and tasks swiftly.
- Professionalism: Exhibits a high degree of professionalism, representing the COO and the company in all interactions.
- Proactive Approach: Takes initiative in foreseeing and addressing needs or issues before they arise.
- Team Player: Collaborates effectively with other team members and departments, fostering a positive work environment.
- Eagerness to Learn: Shows a willingness to learn and grow, taking on new challenges and responsibilities.
- A bachelor's degree is often preferred, though not always required. Relevant fields include Business Administration, Management, or similar areas that provide a foundation in organizational skills and business processes.
- Exceptional Organizational Skills, Strong Communication Skills, Attention to Detail, Problem-Solving Abilities, Technological Proficiency, Time Management, Discretion and Confidentiality.
**You may ask now, why should I work for you? Let us give you a few reasons - more you will find out during the process.**
- Varied and exciting job with ownership in an international company.
- Flat hierarchies and a chance to shape the work environment as part of an ambitious and international team.
- Professional and personal growth opportunities.
- Flexible working hours and mobile working options within Germany.
- Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.
**Have we sparked your interest?
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