Executive Assistant/ Assistant to Management Team
vor 7 Monaten
Who we are
NeuroNation is the personalised training app that empowers more than 25 million people all over the world in staying brain healthy and happy in their lives. We collaborate closely with scientists and universities to achieve the best results possible.
Our engaging apps have received awards from major health insurance companies, such as the AOK, funded by the German Federal Ministry of Health. Also, we’ve been awarded by Apple and Google as one of the best apps available.
To support our management team, we are looking for an Executive Assistant to enrich our team. In this role, you will work closely with the leadership team to plan, manage schedules, document and operate administrative tasks in our Berlin office.
Tasks
**Your roles and responsibilities at NeuroNation**:
**Administrative Support**:
- Manage office documents
- Mail external communication
- Provide support for lead Generation, Hubspot Operations and Outreach activities
- Organisation of team events, travels for staff, slides and spreadsheets.
- Calendar management for executives
- Aid executive in preparing for meetings
- Draft slides, meeting notes and documents for executives
**Compliance & ISMS Tasks**:
- Prepare and adjust Confluence documents
- Procurement / Coordination of equipment for NeuroNation staff (ordering, delivery, collection) / Manage asset inventory
- Collect and process invoices
- Monitor system compliance and training
- Conduct supplier pre-assessment.
**HR and Recruitment Support**:
- Manage education budget requests, documentation and booking
- Assist in recruiting and HR monitoring
- Manage multiple calendars/invites for recruiting.
**Requirements**:
Who you are and what you have done
Proficient in German
- Exceptional multitasking and deadline management skills
- Strong project management abilities for simple projects
- Advanced proficiency in Office tools, particularly Excel
- High composure and fast working pace
- Excellent reading and writing skills
- Proactive, resilient and self-driven
- Frugal mindset
- Adherence to and enforcement of rules, even in chaotic situations
- Concise and effective communication.
**Benefits**:
Our offer at NeuroNation
- Join a team of experienced and open colleagues
- Work in our Berlin office
- Have flexible working hours
Ready to have an impact?
Looking forward to hearing from you
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