Executive Assistant
vor 5 Monaten
**Location: Berlin**:
**Full time (30-40h/week)**:
**Summary**:
We are looking for an Executive Assistant to work directly with our CEO and members of our leadership team at Pupil Labs. You must be proactive and be able to work autonomously as well as collaboratively on a diverse range of projects and tasks. We seek a team player who is organized and able to multi-task, prioritize, and take initiative.
**Key Qualifications**:
- 2+ years experience as a Executive Assistant to leadership, or comparable.Business level proficiency in written and spoken English and German.Proactive attitude with a readiness to handle a diverse range of tasks independently. Anticipate needs and changes and react.Ability to work autonomously on assignments and handle sensitive information with integrity.Experience planning events and managing an office space.Possess a growth mindset and thrive in fast paced work environments.**Description**:
You will be an Executive Assistant primarily partnering with our CEO and working with other members of leadership at Pupil Labs. Activities include:
**Financial Coordination**: Manage and pay outbound invoices, follow up on outstanding payments with customers, and liaise with the accounting team.**Operational Support**: Oversee the purchasing and inventory of office supplies and equipment. Handle both inbound and outbound shipping logistics.-
**Event Management**: Plan and execute social events such as office lunches and outings to foster team spirit.**Office Maintenance**: Ensure the office remains organized and presentable, including general upkeep, plant care, and coordinating office improvements or renovations.**Asset Management**: Oversee buying, selling, and inventory management of office equipment and swag.**Human Resources Support**: Assist with onboarding and de-boarding processes for employees, manage equipment setup and returns, and handle light HR duties such as tracking leave requests.**Education & Experience**:
Bachelor’s degree or equivalent professional experience
**Location**:
Our office is located in a vibrant part of Kreuzkölln - 2 minutes walking from Schönleinstraße U-Bahn station.
**Benefits**:
Pupil Labs offers a competitive salary, a great team of coworkers, and a young and dynamic company structure.
We value a healthy work-life balance; flexible hours and 6 weeks of holiday per year.
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