Executive Assistant to Cfo

vor 7 Monaten

Hamburg, Deutschland Circus SE Vollzeit

**Our Mission**:
At Circus (Xetra: CA1), headquartered in Hamburg with offices in Berlin and Munich, we are pioneering global developments in on-demand autonomous food production, disrupting a $2.6 trillion market. Everything from creation to production and operation - enabled by seamlessly integrated cutting-edge robotics and transformative AI technology.

Our foundation rests in the extensive developments of groundbreaking robotics driven by artificial intelligence, previously the missing link in achieving true autonomous food automation. This is the moment for a new status quo: Just as autonomous driving will disrupt how we build cities, organize our days, and live our lives, so will we shift our whole reality around food.

Our Team is backing a paradigm shift in one of humanity’s most important sectors with the sharpest minds in Robotics, AI, Engineering, and Culinary, collaborating closely with industry-leading partners to revolutionize every aspect of the food service experience.

Join us as we forge ahead, crafting a future where the art of cooking and the science of technology converge to create a world that thinks differently about food than it has for thousands of years—a world where food means something new.

**About the Role**:
As the Executive Assistant to our CFO, you will play a critical role in supporting our CFO with daily administrative tasks, managing schedules, and facilitating communication across the organization. This role goes beyond traditional assistance, requiring a hands-on and proactive approach to financial and legal matters within Circus and the CFO’s office. You will ensure the efficiency and effectiveness of the CFO’s operations and contribute to strategic financial management and legal compliance.

**Your Daily Business**:

- Managing and maintaining our CFO’s schedule, including appointments, meetings, travel arrangements.
- Organizing and managing our CFO’s inbox, filing, and basic order processes.
- Preparing and editing correspondence, reports, and presentations.
- Coordinating and facilitating communication between our CFO and internal/external stakeholders.
- Assisting in the preparation of financial documents, reports, and analysis.
- Actively supporting our CFO in managing legal documents and contracts, ensuring compliance with legal terms.
- Organizing and managing confidential files and documents.
- Handling incoming inquiries and providing administrative support to the finance teams as needed.
- Performing other duties as assigned by the CFO to ensure smooth operations, ad-hoc and strategic support.
- Taking a proactive approach in addressing financial and legal matters within the organization.

**Base Qualifications**:

- Degree in Business, Finance, or a related field. Experience in Tax advisory or a legal background would also be relevant.
- Proven experience as an executive assistant or in a similar administrative role, preferably within a fast-paced, high-tech environment.
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Discretion and confidentiality in handling sensitive information.
- Good understanding of financial operations, terms and experience in building reports.
- Familiarity with legal terms and contracts.
- Ability to work independently and collaboratively within a team.
- Hands-on and proactive approach to financial and legal matters.
- Proficiency in German and English

**Our Offer**:

- ** Competitive Compensation**: Receive a competitive compensation package with offered stock options for full-time employees.
- ** Work-Life Balance**: Enjoy regular team events, a hybrid work setup, 2 months/year remote work (Worcation), and unlimited vacation days, along with a corporate pension plan.
- ** Personal Development**:500€ personal budget for training, in-house trainings, and growth opportunities in a fast-paced environment.
- ** Mobility**:Benefit from a 50€ monthly budget for mobility or other expenses and a subsidised Dance Mobility Subscription for E-Bike/E-Moped.
- ** Well-Being**: Get a 30% discount on our food brands and access discounted Urban Sports Club membership.

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