Executive Assistant to the Board

vor 1 Monat


Berlin, Deutschland IOTA Foundation Vollzeit
Title

Executive Assistant to the Board ​

Job Intro

In the role of Executive Assistant to the Board, you are entrusted with the vital responsibility of facilitating the board's operations through meticulous planning, coordination, and communication. Your duties encompass, amongst other things, managing the board's calendar to ensure meetings and appointments are efficiently scheduled, alongside prioritizing and responding to crucial emails and preparing essential materials for board meetings. You will also draft and disseminate communications on behalf of the board, handle travel logistics, and keep (digital) files and project management tools meticulously updated.

A significant part of your role involves attending meetings to take detailed notes, capturing discussions, decisions, and action items, and following up on these items to ensure progress is made. Moreover, managing confidential information with the highest level of discretion is paramount.

Acting as the pivotal communication link between the board and the rest of the company is a critical aspect of your role. This requires you to facilitate requests, disseminate information, and ensure seamless communication flows between the board and other departments or external stakeholders. Your ability to anticipate the board's needs, coupled with your proactive approach in addressing them, is essential for enabling the board to effectively guide the company's strategic direction.

This position demands exceptional organizational skills, the ability to multitask effectively, and a in-depth understanding of the company's operations. Your role is crucial in supporting the board's decision-making process and ensuring the overall effectiveness of board operations.

Responsibilities & Requirements
  • Offer comprehensive support to the Board, including but not limited to managing schedules, arranging meetings, and organizing travel plans.
  • Facilitate seamless communication within the Board and with external stakeholders, ensuring confidentiality and professionalism are upheld.
  • Develop and refine documents such as emails, reports, and presentations to support Board activities.
  • Oversee various projects, adeptly handling multiple priorities in a dynamic environment.
  • Participate in and travel for in-person Board meetings as required.
  • Act as the primary liaison between the Board and both internal and external clients, maintaining a high level of organization and precision.
Skills & Qualifications
  • Proficiency in both English and German.
  • Located within the CET time zone +/- 3 hours.
  • Skilled in the use of MS Office, GSuite, and capable of typing at a minimum speed of 80 WPM.
  • Willingness to occasionally travel for the role.
  • Demonstrated experience in supporting high-level executives or board members.
  • Exceptional organizational, project management, and problem-solving skills, with an aptitude for multitasking.
  • Possesses the patience and understanding necessary to interact with busy individuals effectively.

Nice to have:

  • Background in the blockchain industry.
  • knowledge of Atlassian products (such as Confluence) and AirTable.


The IOTA Foundation is a not-for-profit organization established in 2017 and headquartered in Berlin, Germany. The Foundation’s mission is to drive the development and standardization of new distributed ledger technologies (DLTs) that enable permissionless innovation ecosystems. To realize this potential the IOTA Foundation is actively building a collaborative of developers, start-ups, private enterprises, and government, civil society and academic institutions.



  • Berlin, Deutschland IOTA Foundation Vollzeit

    Title Executive Assistant to the Board ​ Job Intro In the role of Executive Assistant to the Board, you are entrusted with the vital responsibility of facilitating the board's operations through meticulous planning, coordination, and communication. Your duties encompass, amongst other things, managing the board's calendar to ensure meetings and...


  • Berlin, Deutschland IOTA Foundation Vollzeit

    Title Executive Assistant to the Board ​ Job Intro In the role of Executive Assistant to the Board, you are entrusted with the vital responsibility of facilitating the board's operations through meticulous planning, coordination, and communication. Your duties encompass, amongst other things, managing the board's calendar to ensure meetings and...


  • Berlin, Deutschland Nitrado (marbis GmbH) Vollzeit

    Einleitung To strengthen our Executive Officer we are looking for an assistant. The Executive Assistant relieves the managing directors of selected operational tasks and supports their strategic ones. To this end, the role holder participates in all C-level board meetings and gains insight into managing a growing medium-sized company in the technology...

  • Executive Assistant

    Vor 6 Tagen


    Berlin, Deutschland DeepL SE Vollzeit

    is Germany's best-known AI company. We develop neural networks to help people work with language. With DeepL Translator, we have created the world's best machine translation system and made it available free of charge to everyone online. Over the next few years, we aim to make DeepL the world's leading language technology company. **Our goal is to overcome...

  • Executive Assistant

    Vor 6 Tagen


    Berlin, Deutschland Digital Waffle Vollzeit

    **Executive Assistant**: **Job details**: - Posted 04 December 2023 - Salary €30000 - €40000 per annum - LocationBerlin - Job type Permanent - Discipline Marketing - ReferenceVC-46-1 - Contact NameVictoria Clarkson **Job description**: Executive Assistant Digital Waffle is now working with an exciting German start-up in the health and wellness...

  • Executive Assistant

    vor 1 Monat


    Berlin, Berlin, Deutschland DMC Education GmbH Vollzeit

    Executive AssistantBerlin, Germany | Full time | Hybrid – Office & RemoteROLE:As the Executive Assistant, you will be the operational backbone of daily operations of Dance Masterclass. Provide administrative assistance Manage high confidential matters Assist with filmset management / project managementREQUIREMENTS for this PositionExcellent organizational...


  • Berlin, Deutschland Agency for the Future GmbH Vollzeit

    **Mission**: **Responsibilities**: - Several years of executive-level support experience and administrative assistant - Coordinating and managing day-to-day administrative and organizational tasks for a CEO/Co-founder - Organizing the calendars as well as scheduling meetings and appointments - Arranging travel and accommodation as well as managing expenses,...

  • Executive Assistant

    vor 1 Monat


    Berlin, Deutschland GetYourGuide Vollzeit

    **About GetYourGuide**: GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, people from all over the world have booked more than 135 million tours, activities, and attraction tickets through GetYourGuide. Powered by a...

  • Executive Assistant

    vor 1 Monat


    Berlin, Deutschland Pupil Labs GmbH Vollzeit

    **Location: Berlin**: **Full time (30-40h/week)**: **Summary**: We are looking for an Executive Assistant to work directly with our CEO and members of our leadership team at Pupil Labs. You must be proactive and be able to work autonomously as well as collaboratively on a diverse range of projects and tasks. We seek a team player who is organized and able to...


  • Berlin, Deutschland LUKSO Vollzeit

    **Mission**: - As crossover Executive Assistant to CEO, you will facilitate Marjorie Hernandez daily work in overseeing the calendar in different time zones, organizing meetings and workshops, managing internal and external communication, working in an international start-up spirit web3 company, and secondary providing general office management support to...

  • Executive Assistant

    vor 1 Monat


    Berlin, Deutschland DMC Education GmbH Vollzeit

    Executive Assistant 📍 Berlin, Germany | 🕐 Full time | Hybrid – Office & Remote 👤 ROLE: As the Executive Assistant, you will be the operational backbone of daily operations of Dance Masterclass. ✔️ Provide administrative assistance ✔️ Manage high confidential matters ✔️ Assist with filmset management / project...

  • Executive Assistant

    vor 4 Wochen


    Berlin, Deutschland Nextcloud GmbH Vollzeit

    At Nextcloud we help our users achieve a safe home for all their data. Secure, under your control and developed in an open, transparent and trustworthy way. Our Team of >100 is distributed in 22 countries worldwide.We work remotely and our work culture is shaped by mutual trust, enthusiasm and a strong belief in the principles of open source. We are looking...


  • Berlin, Deutschland Distribusion Technologies GmbH Vollzeit

    **What we offer**: - You will join a fast-paced travel tech company with a flat organizational structure. - You will have exciting opportunities, ownership, and responsibility and contribute directly to the company's success. - You will join an international team of talented and driven people with a clear mission. Expect your colleagues to inspire, support...


  • Berlin, Deutschland Christ&Company Consulting GmbH Vollzeit

    Christ&Company kombiniert Advisory und Investment mit dem Ziel, Kunden nicht nur zu beraten, sondern in allen Phasen ihres Wirtschaftens unternehmerisch zu unterstützen, um mit ihnen gemeinsam Wachstumschancen zu identifizieren und zu entwickeln. Strategie - und Kommunikationsberatung werden dabei in einem ganzheitlichen Ansatz kombiniert, der Unternehmen...

  • Executive Assistant

    vor 1 Monat


    Berlin, Deutschland VIRES CONFERRE Vollzeit

    Firmenprofil You will be working in the exiting media industry and an international environment. The Executive Assistant provides executive level support to the Chief Operating Officer (COO). The EA (f/m/d) is acting as a sparring partner to the COO, coordinating internal and external stakeholders and working self-sufficiently on operations related...

  • Executive Assistant

    vor 4 Wochen


    Berlin-Kreuzberg, Deutschland Klang Games GmbH Vollzeit

    **About the position**: As the **Executive Team Assistant (f/m/d)** you will be the trusted and reliable administrative backbone to the Executive Team. In this role you will work closely with the C-Level team, to ensure that all administrative and organizational tasks for the team run smoothly. Would you like to help support the Executive Team in a way that...


  • Berlin, Deutschland Joss Search Vollzeit

    **Are you working in or looking to relocate to Berlin?**: We have just taken on a fantastic opportunity for a German & English speaking Executive Team Assistant to be a valued member of the support team assisting a team of investment professionals from Associate to MD level. This is a global investment firm with a successful and growing office in the west of...

  • Executive Assistant

    vor 4 Wochen


    Berlin, Deutschland Delivery Hero Vollzeit

    **Be our next Hero! - Join the world’s leading local delivery platform.** We are looking for an **Executive Assistant & Team Lead (all genders)** to support the **Product & Tech team** on our journey to always deliver amazing experiences. **Meet the team**: You’ll join a high performing team of 21 assistants who are responsible for providing...

  • Executive Assistant

    vor 1 Monat


    Berlin, Deutschland FoodLabs & Atlantic Labs Vollzeit

    **ABOUT ATLANTIC LABS & FOODLABS** Atlantic Labs and FoodLabs are pan-European pre-seed venture capital funds based in Berlin. We support exceptional founders who want to change the world. With our team of experienced investors, operators, and our network, we support founders throughout their entrepreneurial journey. Atlantic Labs and FoodLabs focus on...


  • Berlin, Deutschland sennder Vollzeit

    sennder is Europe’s leading digital freight forwarder. In a traditional industry, we are moving fast to digitize and automate all road logistics processes. We are a growing team looking for an Executive Assistant for the Co-founders to help us on our journey to revolutionize road freight logistics. You would join our Office of the CEO in the Berlin...