Executive Personal Assistant

Role Description:

We are looking for an experienced, highly organized, and proactive Executive Personal Assistant
to provide administrative and personal support to senior executives. In this role, you will manage the executive's schedule, handle communication, coordinate meetings, and oversee personal and professional tasks, ensuring the executive can focus on high-priority responsibilities. You will serve as a trusted liaison between the executive and both internal and external stakeholders, managing their day-to-day activities and ensuring smooth operations across both personal and work-related needs.

The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion. If you're a highly motivated individual who thrives in a fast-paced, dynamic environment and enjoys working in a supporting role, this is the perfect opportunity.

Responsibilities:

• Manage and maintain executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and prioritize communication, including emails, phone calls, and correspondence on behalf of the executive.
• Coordinate meetings, events, and travel logistics (flights, accommodations, transportation), ensuring all details are organized.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Serve as a liaison between the executive and internal/external contacts, managing inquiries and providing timely responses.
• Organize personal and professional tasks, including bill payments, personal appointments, and other day-to-day needs.
• Prepare and organize reports, presentations, and other documents for meetings and events.
• Anticipate the executive's needs and proactively resolve issues before they arise.
• Help plan and execute business and personal events, from team meetings to social gatherings.
• Maintain a filing system for important documents and confidential information.
• Perform general administrative duties, including ordering office supplies, managing expenses, and assisting with office management.
• Ensure the executive's office and work environment are organized and efficient.
• Manage personal errands and other non-work-related tasks as needed to free up executive's time.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• 3+ years of experience as an executive assistant, personal assistant, or in a similar administrative support role.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong communication skills, both written and verbal, with an ability to interact professionally at all levels.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and office management software (e.g., Google Workspace, Slack).
• Strong attention to detail and accuracy, especially when managing calendars, appointments, and documents.
• Ability to work independently and handle confidential matters with the highest level of discretion.
• Experience in managing travel arrangements and large events.
• Flexible, proactive, and resourceful with the ability to work in a fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs and take initiative.

Preferred (but not required):

• Experience in managing personal errands, lifestyle tasks, or household management for an executive.
• Proficiency with project management tools or CRM systems.
• Multilingual skills are a plus.
• Previous experience supporting C-level executives or high-net-worth individuals.

Benefits:

• Competitive salary and benefits package.
• Opportunities for personal and professional development.
• A collaborative and dynamic work environment.
• Flexible working hours or remote work options (depending on company policy).
• Health, dental, and retirement benefits (for full-time employees).
• Paid time off and holidays.
• As an
  Executive Personal Assistant
  , you will play a key role in enabling the executive to perform their job efficiently and with minimal distractions. This is a highly responsible and rewarding role, ideal for someone with a passion for organization, problem-solving, and providing top-level support.