Executive Assistant

Founded in 2015, Grover enables consumers and businesses across Europe to subscribe to tech devices and comprehensive technology solutions - from individual smartphones, laptops, and wearables to full corporate device setups. The company offers access to over 1,000 unique tech items on flexible and financially convenient terms. A pioneer of the circular economy, Grover refurbishes and recirculates devices to help eliminate e-waste.

We are looking for an Executive Assistant full-time (40 hours/week) onsite at our Berlin HQ, 5 days per week.

This role reports directly to the CEO and supports them and the rest of the executive team. This role is built for a dynamic, proactive Executive Assistant who keeps the leadership team focused on what matters most. You'll drive organization and momentum across calendars, travel, meetings, and follow-ups - ensuring every detail runs seamlessly. From powering board and investor meetings to orchestrating leadership off-sites, you'll bring structure, pace, and energy to a fast-moving environment where priorities shift and impact is high.

What you will contribute:

• Provide proactive, high-level executive support to the CEO, CCO, and CFO, including calendar, travel, and meeting management.
• Prepare and distribute meeting materials (briefings, agendas, background info) and ensure effective follow-up on actions.
• Coordinate domestic and international travel, including logistics and expense reconciliation.
• Support the wider Leadership Team with scheduling, documentation, and communication priorities.
• Ensure executive calendars and meetings align with business priorities and strategic goals.
• Plan and execute senior leadership off-sites and strategic sessions, managing logistics, materials, and follow-ups.
• Support investor and board meetings, handling last-minute changes, logistics, and communication with board offices.
• Partner with the workplace team on company-wide events and celebrations.
• Maintain focus on high-impact priorities by setting clear boundaries and challenging unnecessary or low-value requests.
• Work with finance to ensure travel and scheduling decisions align with policy and budget.

What you bring:

• 3+ years' experience in a similar executive support role, ideally in a fast-paced scale-up.
• Strong prioritisation skills and ability to manage multiple executives and competing demands.
• Confidence in pushing back on low-impact or off-scope requests to maintain focus on strategic priorities.
• High discretion and ability to manage confidential information.
• Flexibility to occasionally support urgent matters outside of office hours or during weekends, recognising this is not regular.
• Ability to prioritise and triage competing demands from multiple executives and the business.
• Structured, detail-oriented, and proactive with strong judgment and discretion.
• Advanced experience with Google Workspace and calendar management.
• Fluency in German (C1) and English (C2).
• Availability of a minimum of 32 hours/week; presence required at HQ in Berlin.

❤‍ What you will love about us:

• BVG monthly discount to drive you everywhere in Berlin
• Mental health support with Nilohealth
• 1 paid volunteering day per month
• Physical health support with Urban Sports Club
• Annual learning budget of 750€
• Exclusive Grover Tech discount for you & your loved ones
• Engaging, open office located in Berlin-Schöneberg with regular events, and is dog-friendly
• A diverse global team of 75 nationalities (and counting) - genuinely the nicest group of colleagues who will soon become friends

Embark on a rewarding journey with the Grover Rocketship, where your impact is felt, and together, we cultivate a more circular world.

We are looking forward to e-meeting you