Receptionist and Assistant

Vor 4 Tagen

Promenadeplatz Munich Bavaria Germany IK Partners Vollzeit 30.000 € - 60.000 € pro Jahr
Job description

IK Partners ("IK") is a European private equity firm focused on investments in the Benelux, DACH, France, Nordics and the UK. Since 1989, IK has raised more than €20 billion of capital and invested in over 200 European companies. IK supports companies with strong underlying potential, partnering with management teams and investors to create robust, well-positioned businesses with excellent long-term prospects. For more information, visit

IK's prime target markets include the Nordics, Benelux, France, DACH and more recently the UK. Headquartered in London, IK has additional offices in France, Germany, Denmark, the Netherlands and Sweden for its dedicated regional investment teams, consisting of over 90 investment professionals.

IK Is looking for its new Receptionist and Assistant. Reporting to the local management team, the receptionist and administrative assistant is a vital member of the IK Munich team, providing flawless service to both internal and external clients.

Main Responsibilities

  • Perform front of house duties such as welcoming visitors, screening and directing calls. Day-to-day running of the office and liaising with suppliers and service providers accordingly (orders, checking invoices with actuals, cleaning company).

  • Travel management planning and coordination (multiple schedules and time zones), accommodation, transfers, door-to-door itineraries - primarily for one Operating Partner.

  • Assist in the planning and preparation of meetings and video conferences

  • Traditional support and administrative duties, including expense processing (Concur system), meeting and document preparation and any further ad-hoc requests

  • Proactive calendar coordination

  • Manage office and kitchen supplies, the meeting rooms & common areas to ensure all remain clear and organised

  • Organise / coordinate team and office events

  • Act as a gate keeper, screening calls and meeting requests

  • Interactions across the group, liaising with various teams and levels of seniority.

Job requirements

Required skills and experience

  • Previous experience in a similar role

  • Service orientated with a passion for providing the highest level of work

  • Professional can-do attitude with exception attention to detail

  • Excellent written and verbal communication skills, in both English and German

  • Excellent organisational skills, planning and prioritisation

  • Proactive, adaptable and the ability to work independently

  • Ability to maintain confidentiality and discretion always

  • Fully competent in Microsoft Office

Our Offering

  • Joint split between Front of house and Assistant supporting duties for Senior Members of the team

  • Part time permanent role, 5 days per week. 9am- 3:30pm (30hrs)

  • Dynamic and supportive working environment with on-the-job and online training provided

  • Opportunity to work with colleagues in a diverse and inclusive working environment

  • Insight into the workings of a leading European private equity firm

  • Holiday, Gym, Lunch

  • Start date Mid January

All done

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