Assistant / receptionist

vor 1 Tag

Munich, Bayern, Deutschland IK Partners Vollzeit 35.000 € - 45.000 € pro Jahr

IK Is looking for its new Receptionist and Assistant. Reporting to the local management team, the receptionist and administrative assistant is a vital member of the IK Munich team, providing flawless service to both internal and external clients.

Main Responsibilities

  • Perform front of house duties such as welcoming visitors, screening and directing calls. Day-to-day running of the office and liaising with suppliers and service providers accordingly (orders, checking invoices with actuals, cleaning company).
  • Travel management planning and coordination (multiple schedules and time zones), accommodation, transfers, door-to-door itineraries - primarily for one Operating Partner.
  • Assist in the planning and preparation of meetings and video conferences
  • Traditional support and administrative duties, including expense processing (Concur system), meeting and document preparation and any further ad-hoc requests
  • Proactive calendar coordination
  • Manage office and kitchen supplies, the meeting rooms & common areas to ensure all remain clear and organised
  • Organise / coordinate team and office events
  • Act as a gate keeper, screening calls and meeting requests
  • Interactions across the group, liaising with various teams and levels of seniority.

Required skills and experience

  • Previous experience in a similar role
  • Service orientated with a passion for providing the highest level of work
  • Professional can-do attitude with exception attention to detail
  • Excellent written and verbal communication skills, in both English and German
  • Excellent organisational skills, planning and prioritisation
  • Proactive, adaptable and the ability to work independently
  • Ability to maintain confidentiality and discretion always
  • Fully competent in Microsoft Office

Our Offering

  • Joint split between Front of house and Assistant supporting duties for Senior Members of the team
  • Part time permanent role, 4-5 days per week. 9am- 3:30pm (25-30hrs)
  • Dynamic and supportive working environment with on-the-job and online training provided
  • Opportunity to work with colleagues in a diverse and inclusive working environment
  • Insight into the workings of a leading European private equity firm
  • Holiday, Gym, Lunch
  • Start date Mid January

IK Partners ("IK") is a European private equity firm focused on investments in the Benelux, DACH, France, Nordics and the UK. Since 1989, IK has raised more than €20 billion of capital and invested in over 200 European companies. IK supports companies with strong underlying potential, partnering with management teams and investors to create robust, well-positioned businesses with excellent long-term prospects. For more information, visit 

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