Executive Assistant

Vor 5 Tagen

Berlin, Deutschland VIRES CONFERRE Vollzeit

Firmenprofil

You will be working in the exiting media industry and an international environment. The Executive Assistant provides executive level support to the Chief Operating Officer (COO). The EA (f/m/d) is acting as a sparring partner to the COO, coordinating internal and external stakeholders and working self-sufficiently on operations related projects. The role is based in Berlin.

Fakten
- Referenznummer BAF1-15024
- Ort Berlin

Aufgabengebiet
- Key point of contact for internal and external stakeholders
- Diary management for the COO (scheduling calls & meetings) in multiple time-zones, to ensure the 'smooth running' of the Operations
- Work closely with the COO to keep him well-informed of commitments and responsibilities, following up appropriately
- Providing preparatory information, create and edit correspondence, reports, and presentations
- Manage projects which might also require research and step by step processes, progress reports and regular updates
- Organize meetings, events, and conferences
- Make travel arrangements for the COO
- Document management and organization of various files and records
- Handle miscellaneous assignments and ad hoc administrative requests

Anforderungsprofil
- Experience as Administrative, Personal or Executive Assistant
- Strong written, verbal, and interpersonal skills
- Fluent English language skills, good German skills are a plus
- Motivated and resourceful team-player, able to manage multiple projects and conflicting priorities under deadline in a fast-paced environment
- High fluency with Microsoft Office software, especially Outlook, Power Point and Excel
- Ability to handle sensitive information appropriately and confidentially
- Organizational, administrative, time management, and communication skills

Kontakt

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