Administrative Assistant

vor 16 Stunden

Darmstadt, Deutschland Nitrexo Vollzeit

**Who You Are**

As part of the Administrative Support domain, we are looking for a new team member to complement our existing team in the area of Secretarial Services. This specific opportunity is relating to the Administrative and Management Support Service.

We are looking forward to meeting you

**What You Will Focus on**
- Distribution service for incoming calls, correspondence and documentation.
- Translation German to English and vice versa.
- Travel coordination service (requesting, coordinating booking, handling mission reimbursements).
- Data entry service - contacts/address book, agenda, calendars.
- Monthly, quarterly and/or ad-hoc reporting services.
- Meeting organisation and support service (preparation of agenda, provision of any support documentation, taking and drafting of Minutes)
- Support service to various events.
- Support the placing and tracking service of contracts, contract change notices, procurement actions, including verification of associated budgets and of invoices and delivery notes against payment plans using ERP system.
- Monthly manpower booking services using an ERP system.
- Multi-lingual service (English and German) for drafting presentations, preparing, editing and proofreading internal/external documents.
- Translation from German to English and vice versa of incoming and outgoing correspondence.
- Filing support service.
- Re-structuring and updating of shared resources (Shared drives, SPICE etc. ).

**What You Bring**
- Applicants must have a secondary education and professional training in administrative techniques.

Essentially
- Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems Outlook and ideally MS TEAMS, knowledge of WEBEX is an advantage.
- Self-motivation and the ability to work independently in an international environment.
The working language of the Agency is predominantly English.

Desirably
- User knowledge of SAP and the ESA financial and procurement processes.
- Experience with SharePoint and MS TEAMS/ WEBEX.
- Understanding the concepts and requirements for service delivery as part of a service team.

Furthermore

CV in Europass format

**How to Apply**

Your HR Contact for this position is Bitu Maklari.

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