Secretary/administrative Assistant in The Office of The Director General

EUMETSAT is an intergovernmental organisation based in Darmstadt, Germany. Our vision is to be the leading user-driven operational agency in Europe and a trusted global partner for weather and Earth system monitoring from space. All data provided by our state-of-the-art satellites systems are making a tangible difference in people's lives and contribute to the thriving European economy.

Working in the Office of the Director General (DG), as Secretary/Administrative Assistant you will provide administrative and secretarial support to the Director General and will report to the Personal Assistant of the Director General. The Office of the Director General also provides secretarial and administrative assistant support to the Office of the EUMETSAT Chief Scientist (CS) and the Internal Audit Division (IA).

The Office of the Director General is located within the Directorate. The mission of the Directorate is to support the DG in carrying out the mission of EUMETSAT, to define the EUMETSAT Strategy, to identify emerging technologies and scientific breakthroughs, to manage EUMETSAT International Relations, to deliver internal and external communications services, to provide quality management, as well as to provide guidance and leadership on scientific aspects of strategic relevance.

**What you’ll be doing**
- Support documentation management procedures for the DG Office;
- Interact with the Chief Scientist to support the planning and implementation of key projects, meetings, inbox triage and calendar;
- Liaise with the Chief Scientist in the preparation of Delegate Body documents;
- Organise business travel for the Chief Scientist (CS), CS staff and IA staff;
- Prepare and process internal and external post, register correspondence and files in the documentation management system, schedule appointments, archive documentation and maintain the DG contacts’ database and other related administrative tasks;
- Respond to external telephone enquiries and deal with administrative enquiries from other Divisions/Departments;
- Prepare and ensure the smooth running of internal and external meetings (virtual and in-person) and external visits;
- Provide support in the absence of other secretaries in the DG Office.

**What we offer**
- Excellent salary, of up to Euro 6,000 **NET (after income tax)** based on skills and experience
- Flexible working time including additional flexi-leave
- Full medical coverage for employee and family
- Attractive pension
- 30 days of annual leave + 14.5 days public holidays
- Training and development support
- Relocation allowance and support (if applicable)

**Requirements**:
**Qualifications**:

- Full secondary education is required along with relevant secretarial qualifications.

**Skills and Experience**:

- Proven secretarial / administrative experience in a busy multi-lingual/international environment;
- Excellent typing skills with a high proficiency in the MS Office tools package (in particular Word, Excel, and PowerPoint);
- Experience in using documentation management systems and SAP (or another ERP system);
- Experience of arranging and supporting meetings in a hybrid environment using Webex, Zoom, or Teams etc.;
- Methodical approach with strong attention to detail, excellent interpersonal / communication skills, and evidence of successfully working within a secretarial team;
- Ability to exercise discretion and confidentiality at all times;
- Experience in interfacing with senior officials in the context of the organisation of meetings, workshops and other events would be an advantage.
- Experience on using AI tools would be an advantage.

**Languages**:
**APPLICATIONS MUST BE SUBMITTED IN ENGLISH. WE WILL BE UNABLE TO CONSIDER APPLICATIONS SUBMITTED IN OTHER LANGUAGES.**

EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.

**More about us**

**EUMETSAT’s role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.**

**EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.**

**As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the Unite