Administrative Assistant
vor 12 Stunden
Reference:
J23076
**Location**:
ESOC Darmstadt Germany
Category:
Service and Satellite Operations
**Who You Are**
As part of the Administrative Support domain, we are looking for a new team member to complement our existing team in the area of Secretarial Services. This specific opportunity is relating to the Administrative and Management Support Service.
We are looking forward to meeting you
**What You Will Focus on**
- Distribution service for incoming calls, correspondence and documentation.
- Translation German to English and vice versa.
- Travel coordination service (requesting, coordinating booking, handling mission reimbursements).
- Data entry service - contacts/address book, agenda, calendars.
- Monthly, quarterly and/or ad-hoc reporting services.
- Meeting organisation and support service (preparation of agenda, provision of any support documentation, taking and drafting of Minutes)
- Support service to various events.
- Support the placing and tracking service of contracts, contract change notices, procurement actions, including verification of associated budgets and of invoices and delivery notes against payment plans using ERP system.
- Monthly manpower booking services using an ERP system.
- Multi-lingual service (English and German) for drafting presentations, preparing, editing and proofreading internal/external documents.
- Translation from German to English and vice versa of incoming and outgoing correspondence.
- Filing support service.
- Re-structuring and updating of shared resources (Shared drives, SPICE etc. ).
**What You Bring**
- Applicants must have a secondary education and professional training in administrative techniques.
Essentially
- Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems Outlook and ideally MS TEAMS, knowledge of WEBEX is an advantage.
- Self-motivation and the ability to work independently in an international environment.
- The working language of the Agency is predominantly English.
Desirably
- User knowledge of SAP and the ESA financial and procurement processes.
- Experience with SharePoint and MS TEAMS/ WEBEX.
- Understanding the concepts and requirements for service delivery as part of a service team.
Furthermore
- CV in Europass format
**What We Offer**
- **Highly international environment**: You will work with talented and motivated people from different cultural backgrounds on very diverse and dynamic topics, always dealing with innovation and cutting-edge technologies that help our world advance.
- **Work-life balance**: Flexible work schedules, remote working, 30 days of annual leave and an additional 2.5 days of paid leave.
- **Financial benefits**: Company pension plan, net wage optimisation programme incl. IT/bicycle leasing, employer loans, etc.
- **Relocation support**: We support your move to Germany with helping you with your VISA Process, as well as with an optional relocation fee
- **Career development**: For us, further education and training are an essential part of people management, because this is the only way we can achieve our goal, namely a long-term and successful work relationship with you.
- **Company events and activities**:Summer BBQs, Christmas parties and more Plus, access to social clubs organised by EUMETSAT and ESOC in Darmstadt.
**How to Apply**
Your HR Contact for this position is Bitu Maklari.
**Job Types**: Full-time, Permanent
Work Location: In person
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