Executive Assistant
vor 2 Wochen
Your Role VAVE is looking for a highly organized and diligent Executive Assistant with a strong background in financial controlling. In this hybrid role, you will support our CEO in day-to-day management and oversee essential financial and administrative processes for our international group of companies. You will be the right hand of our CEO — ensuring financial accuracy, smooth operations, and effective support across a wide range of management tasks. From liquidity planning to shareholder meetings, you’ll make sure details are handled with precision, freeing up leadership to focus on the bigger picture.Responsibilities, Qualifications and Skills Responsibilities:Financial ControllingPrepare budgets, liquidity planning, and cash flow statementsCreate target/actual comparisons and ad-hoc evaluationsSupport reporting and documentation across subsidiariesExecutive AssistanceProvide direct support to the CEO in day-to-day managementOrganize meetings, prepare materials, and document decisionsManage travel planning and calendar arrangementsAdministration & GovernanceMaintain and document patent and trademark registrationsAttend and take minutes at shareholder meetings across the groupCoordinate with external partners such as tax advisors, lawyers, and auditorsTechnical Skills & Qualifications:Degree in Business Administration, Finance, Controlling, Economics, or a comparable fieldSeveral years of experience in finance/controlling and/or as an executive assistant, ideally in an international environmentSolid knowledge of liquidity planning, accounting, annual financial statements, and reportingStrong knowledge of MS Excel, ERP tools (ideally Quojob), and good IT affinityFluency in German and English (Chinese is a plus)Soft Skills & Qualifications:Highly diligent, structured, and reliable working styleStrong analytical abilities and problem-solving mindsetHigh sense of ownership, responsibility, and accountabilityExcellent communication skills and intercultural competenceHands-on, pragmatic, and solution-oriented approachResilient, discreet, and assertiveIntegrity and trustworthiness at all timesWhat We Offer A central support role at the intersection of finance, administration, and leadershipFlexible part-time work (minimum 20h/week), based in Frankfurt and hybridClose collaboration with the CEO and direct exposure to international managementA diverse, creative, and international working environmentProfessional growth opportunities within an innovative and expanding companyHow to Apply If you are ready to take the next step in your career and join a growing international company that values creativity and innovation, we want to hear from you Please send us your detailed application, including:Your resumeA presentation of relevant workflows showcasing your methodologyReferencesSalary expectationsEarliest possible starting date Please note that a valid work permit for Germany is required for non-EU citizens.(Unfortunately, applications without a valid work permit cannot be considered.)FAQ For any queries, feel free to contact us via mail: careers at vave.studioSubject: Executive Assistant, Finance & Administration (all genders). Are you ready to shape the future of experiential design?Join our team at VAVE to transform ideas into immersive realities.
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