Executive Assistant to the Director of the Landesmusikakademie Berlin

vor 2 Wochen

Berlin, Berlin, Deutschland FEZ-Berlin Vollzeit

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Management Team at the Landesmusikakademie Berlin. As a key member of our team, you will provide administrative support to the Director and other team members, ensuring the smooth operation of our office.

Key Responsibilities:

  • Front office management of the Landesmusikakademie Berlin

  • Independent handling of administrative tasks in complex and house-specific matters

  • Conducting independent negotiations with cooperation partners

  • Assistance to the Director/Management of the Landesmusikakademie Berlin

  • Preparation and control of appointments

  • Processing of incoming and outgoing mail

  • Participant and course management using specialized software

  • Support for the Landesmusikakademie team in organizational and administrative matters

  • Responsibility for maintaining the filing system, also in electronic form

  • Budget management

  • Independent organization of smaller events

  • Support in event preparation and organization, event implementation, seminars, workshops, etc., including catering organization

  • Minutes taking of meetings

  • Participation in conceptual work (research, information provision, text creation, editing, etc.)

  • Databases management

  • Support for statistics

  • Closely working with the Reference of the Management of the Children, Youth and Family Department

Requirements:

  • Completed vocational training (e.g. administrative assistant, office clerk, hotel manager) or university degree

  • Open and communicative appearance and enjoyment of working with people

  • Structured, reliable, and organized working style

  • Initiative and care in the execution of work

  • Excellent German and good English language skills in writing and speaking, as well as enjoyment of writing texts

  • Fundamental IT knowledge of MS Office (Outlook, Word, PowerPoint, Excel)

  • Openness to further specialized software and tools of digitalization

  • Structured working method

  • Diversity competence

Desirable:

  • Professional experience in similar positions and experience in public administrations

What We Offer:

  • A creative and meaningful work environment

  • Room for your own ideas

  • An engaged and committed team

  • A very interesting environment of partners, from political institutions to pedagogical institutions, deep into the Berlin cultural landscape

  • Opportunity for further training

  • Remuneration according to the FEZ tariff (currently analogous to the TVL Berlin) salary group 9

  • Year-end bonus

  • Free use of the swimming pool and lake as well as all FEZ Berlin events

  • Occupational pension: VBL

  • Flexible working time model/Gleitzeit

  • The possibility of part-time mobile work

  • 30 vacation days

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