Administrative Coordinator

Vor 3 Tagen

Hannover, Niedersachsen, Deutschland Leibniz Universität Hannover Vollzeit

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Leibniz Universität Hannover. As an Administrative Assistant, you will play a key role in supporting the Institute of Inorganic Chemistry in various administrative tasks.

Key Responsibilities

  • Manage and coordinate university-wide collaborative research projects, collaborative research centers, and priority programs.
  • Process and preliminary accounting of the institute's invoices and monitor budget funds in SAP.
  • Provide consulting services to the institute's executive committee on budget matters and create overviews and presentations for board meetings.
  • Support the institute's management in developing and implementing a strategy for public relations and external representation in the institute's research area.

Requirements

  • Completed professional training in administration (Verwaltungsfachangestellte / Verwaltungsfachangestellter or Verwaltungswirtin / Verwaltungswirt) and passed the corresponding examination (Verwaltungsprüfung I) or eligible for career group 1 - entry level 2 within the field general service (Allgemeine Dienste).
  • Equivalent professional training.
  • Reliable, committed, and independent work ethics, organizational talent, resilience, and the willingness to continually adapt to new or changing tasks.
  • Strong teamwork skills.
  • Fluent German and English language skills.
  • Proficiency in office software, particularly MS Office (Excel, Word), email, and calendar.
  • Experience with website maintenance (e.g., TYPO) and SAP-supported applications (accounting and personnel management) is desirable.
  • Experience with administrative procedures in a state authority (e.g., university) or generally in as a secretary or assistant is preferable.

About Us

Leibniz Universität Hannover is one of the largest and most attractive employers in the Hannover region. We offer a vibrant interdisciplinary and international working environment, and promote personal and professional development ranging from subject-related skills to leadership and languages.

We strive towards a balanced and diverse workforce and a reduction in under-representation in accordance with the Lower Saxony Equal Rights Act (Niedersächsisches Gleichberechtigungsgesetz – NGG). We therefore particularly encourage applications for the above-mentioned position from men. Preference will be given to equally-qualified candidates with disabilities.

Why Work with Us?

We offer a family-friendly university with flexible working hours and remote work options. We support employees with balancing work and family life through services such as back-up childcare, childcare during school holidays, and parent-child offices. We also provide individual advice regarding family responsibilities and caring for dependants.

We promote health and well-being among employees through an extensive sports programme with over 100 different sports, a fitness centre with a sauna and climbing space, and health management measures such as courses on stress management, good nutrition, and relaxation.

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