Team Operations Assistant

vor 3 Wochen

Frankfurt am Main, Hessen, Deutschland Euro London Appointments Vollzeit

We are seeking a highly organized, proactive, and professional Team Assistant to provide comprehensive support to our team in various administrative functions and travel coordination, while also contributing to the effective management of our expanding office operations.

The ideal candidate will possess strong collaborative skills and a positive attitude, allowing them to thrive within a motivated and professional environment.

In this full-time role, you will be based in our Frankfurt office.

Key Responsibilities
  • Manage calendars across different time zones and provide administrative assistance to Partner/Director(s)
  • Act as an assistant to Partner/Director(s)
  • Coordinate internal and external meetings
  • Arrange complex travel itineraries and handle visa applications
  • Process expense reports
  • Maintain business contacts using CRM software to monitor sales activities and ensure accurate contact information
  • Assist with various ad hoc requests
  • Provide coverage and support to the broader administrative team as needed
Qualifications
  • A minimum of three years of experience in an Executive Assistant role within an international setting, preferably in the Professional Services sector
  • Exceptional communication skills (both verbal and written) with the ability to engage confidently and maturely
  • Proactive mindset with the ability to take initiative
  • Strong ability to prioritize and manage multiple tasks effectively
  • Detail-oriented with excellent organizational skills
  • Professional demeanor and adaptability in a dynamic work environment
  • Dependable with a proven track record of delivering results under pressure
  • Enthusiastic team player with a positive attitude
  • Proficient in MS Office applications
  • Fluent in German and English
What We Offer
  • Competitive salary based on experience and qualifications
  • Flexible hybrid working model
  • Wellbeing allowance
  • Pension contribution
  • Travel insurance

We are dedicated to fostering an inclusive workplace where all employees feel valued and engaged. Our commitment to diversity, equity, and inclusion is fundamental to our success and is reflected in our recruitment practices.

We specialize in multilingual recruitment across various sectors including Sales, Marketing, Support, Banking, and Technical roles, catering to both entry-level and experienced professionals.

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