Executive Assistant to Issb Vice Chair
vor 2 Wochen
**Key responsibilities**
- Extensive, proactive diary management across multiple time zones.
- Schedule a range of internal and external meetings and events, often with multiple global participants, requiring regular liaison with internal and external counterparts to co-ordinate availability.
- Manage domestic and international travel arrangements, including itinerary planning, booking transport and accommodation, and securing visas and other travel documentation.
- Manage and pre-approve expense claims.
- Work closely with Technical Staff in the Vice-Chair's office to assist with the coordination and preparation of the Vice-Chair's external engagements and events.
- Work closely with other departments (such as Communications, Legal and Technical) to coordinate and document speaking engagements.
- Provide general administrative support and undertake other ad-hoc tasks and projects as required.
**Skills, experience & qualifications sought**
- Previous experience of supporting a senior-level executive in an international environment and managing complex travel and meeting arrangements across time zones is essential.
- Excellent organisational and administrative skills.
- High level of integrity and professionalism; ability to be discrete and manage confidential or sensitive information.
- Ability to work collegially and effectively with staff and stakeholders at all levels, both in-person and remotely.
- Strong oral and written English language skills.
- Resourceful and proactive approach, ability to work flexibly and manage multiple and diverse responsibilities, whilst maintaining composure and a high level of attention to detail.
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.
**To apply**
**Closing date**: 20 December 2024
Interviews are held via video conference as part of our standard international recruitment process.
Art der Stelle: Vollzeit, Befristeter Vertrag
Gehalt: 65.000,00€ - 66.000,00€ pro Jahr
Arbeitszeiten:
- Gleitzeit
- Montag bis Freitag
Leistungen:
- Betriebliche Altersvorsorge
- Flexible Arbeitszeiten
- Gleitzeit
Sonderzahlungen:
- Urlaubsgeld
Sprache:
- Deutsch (Wünschenswert)
- Englisch (Wünschenswert)
Arbeitsort: Zum Teil im Homeoffice in 60313 Frankfurt am Main
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