Project Assistant with Experience in Event and HR Management
vor 3 Wochen
**Responsibilities**:
**1. Project Assistant**
- Assist Project Leaders, and Project Managers in the successful implementation of large international research projects.
- Support the delivery of projects within agreed timelines, budgets, and quality standards.
- Help with project planning, including the creation of efficient work plans and Gantt charts.
- Assist in the preparation and presentation of project reports in line with predefined timelines.
- Organize meetings, prepare agendas, take minutes, and create presentations.
- Coordinate teleconferences, meetings, and workshops.
**2. Event Management**
- Assist in effective project planning by organizing travel arrangements and meetings.
- Provide general support for EVI’s travel management.
**3. Human Resources Assistant (Temporary for 9 months)**
- Participate in and support the HR lifecycle, from onboarding to offboarding and handling other HR-related processes.
- Perform administrative tasks related to recruitment and other personnel measures.
- Prepare employment contracts, certificates, and references
**Essential Skills/Competencies**:
- Hold one of the following: BSc or MSc, or similar degree in a relevant field.
- Proficiency in English (working language).
- Excellent organisational skills and attention to detail. Strong communication and presentation skills.
- Ability to work in multicultural environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
- Ability to deliver results against deadlines with high level quality.
- Advanced knowledge of MS Office (Word, Excel, PowerPoint).
**EVI offers you**:
- Flexible working hours, employee benefits, career development opportunities.
- Partly or fully home office if compatible with the tasks.
- 30 vacation days based on a 5-day workweek, 2 child-care days per child of up to 12 years.
- Deutsch_
**Aufgaben**:
**1. Projektassistent/in**
- Unterstützung der Projektleiter und Projektmanager bei der erfolgreichen Durchführung großer internationaler Forschungsprojekte.
- Sicherstellung der termingerechten Lieferung von Projekten innerhalb der vereinbarten Zeitrahmen, Budgets und Qualitätsstandards.
- Mitwirkung bei der Projektplanung, einschließlich der Erstellung effizienter Arbeitspläne und Gantt-Diagramme.
- Unterstützung bei der Erstellung und Präsentation von Projektberichten unter Einhaltung der vorgegebenen Zeitpläne.
- Organisation und Koordination von Meetings, einschließlich der Erstellung von Tagesordnungen, Protokollen und Präsentationen.
- Koordination von Telefonkonferenzen, Besprechungen und Workshops.
**2. Eventmanagement**
- Unterstützung bei der Planung und Organisation von Reise
- und Besprechungsarrangements.
- Allgemeine Unterstützung im Bereich Travel Management von EVI.
**3. HR-Assistent/in (befristet für 9 Monate)**
- Unterstützung in allen Phasen des HR-Lifecycles, von der Einstellung bis zum Austritt von Mitarbeitenden.
- Administrative Aufgaben im Bereich Rekrutierung und andere personalrelevante Maßnahmen.
- Erstellung von Arbeitsverträgen, Bescheinigungen und Referenzen.
Anforderungen und Kompetenzen:
- Abgeschlossenes Studium (BSc, MSc oder ein vergleichbarer Abschluss) in einem relevanten Bereich.
- Sehr gute Englischkenntnisse (Arbeitssprache).
- Ausgezeichnete organisatorische Fähigkeiten und hohe Detailgenauigkeit.
- Starke Kommunikations
- und Präsentationsfähigkeiten.
- Fähigkeit zur Arbeit in einem multikulturellen Umfeld und zur effektiven Zusammenarbeit mit Menschen aus verschiedenen nationalen und kulturellen Hintergründen.
- Fähigkeit, qualitativ hochwertige Ergebnisse innerhalb vorgegebener Fristen zu liefern.
- Sehr gute Kenntnisse in MS Office (Word, Excel, PowerPoint).
Wir bieten:
- Flexible Arbeitszeiten und Mitarbeiterbenefits.
- Karrieremöglichkeiten und berufliche Weiterentwicklung.
- Home-Office-Möglichkeiten (wenn mit den Aufgaben kompatibel).
- 30 Tage Urlaub pro Jahr (bei einer 5-Tage-Woche) sowie 2 Kinderbetreuungstage pro Kind bis 12 Jahre.
Art der Stelle: Vollzeit, Teilzeit
Erwartete Arbeitsstunden: 20-40 pro Woche
Arbeitszeiten:
- Montag bis Freitag
Leistungen:
- Homeoffice-Möglichkeit
Sonderzahlung:
- Urlaubsgeld
Arbeitsort: Zum Teil im Homeoffice in 69115 Heidelberg, Germany
Bewerbungsfrist: 31.01.2025
Voraussichtliches Einstiegsdatum: 01.02.2025
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