Course and Conference Officer
Vor 4 Tagen
As part of the Course and Conference Office, based at EMBL Heidelberg you will fulfil EMBL’s mission to provide exemplary training for the life sciences, making the laboratory the leading meeting place for biologists in Europe. Join the team that delivers a world-class programme of international conferences, courses and events, primarily onsite at the striking Advanced Training Centre (ATC). The ATC is EMBL’s purpose-built scientific conference and training venue, centred on a large auditorium, wet laboratories and computer-based training rooms and complete with social spaces designed to foster networking and collaboration. We offer an international working environment with superb benefits and facilities for staff.
Course and Conference Officers are responsible for the end-to-end production of their own assigned conferences, courses and events, working in collaboration with scientific organisers, external clients or partners.
We're looking for a quick-learner with previous experience in event management, able to join us in Heidelberg between now and early summer. A combination of skills for online and onsite events organisation is ideal. Our team of 22 works from offices with views over the forest at our Advanced Training Centre but with a lot of flexibility in working patterns and onsite / remote working around the needs of the events programme.
**Your role / main functions**:
- International liaison with scientific speakers and trainers from invitation stage through to event reimbursement.
- Control of expenditure on assigned events, and delegated responsibility for individual event budgets.
- Monitoring of registration fee payments, processing of speaker expenses ensuring adherence to policy and administration of grant allocations.
- Working with customer relationship management databases and other events software to manage event registration, reviews, abstracts and other processes.
- Creation, population and upkeep of event websites via content management systems.
- Coordination of event logistics including catering, technical, transport, international travel and accommodation.
- Programming of non-scientific content of events: social and networking provision, off-site dinners, excursions etc.
- Working with the CCO Marketing Team, the EMBL Strategy and Communications team, internal and external suppliers to produce marketing materials and execute campaigns for the events.
- On-site coordination of events.
- Preparing financial and statistical reports following events and collating information for funders and partners.
- Actively contributing to projects and work groups to advance the continuous development of the CCO.
- Building and maintaining good relationships with internal and external partners, scientific organisers and service providers.
- Administrative functions necessary to the post.
There will be an occasional requirement to work at evenings and weekends in support of the programme.
**You have**
Your academic studies and your career to date in events coordination, conference production, courses or other appropriate projects will have prepared you to work on EMBLs busy programme. The CCO needs enthusiastic team players with impressive abilities to self-organise and prioritise so that they can support multiple event projects and tasks simultaneously. Strong administrative, coordination and customer service skills underpin your ability to communicate with and gain the confidence of our scientists, customers and fellow service providers at EMBL.
- Full fluency in English and basic German language proficiency essential
- Proficiency in Microsoft Office (Outlook, Excel).
- Experience working with databases, content management systems, registration
- Facility for learning to work with new software
- Excellent time-management skills with the ability to multi-task and perform under pressure
- Adept communicator and relationship builder
- Excellent attention to detail
**You might also have**
- More advanced German language abilities an advantage
**Why join us**
**Do something meaningful**
**Join a culture of innovation**
This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. We are located in Heidelberg, a centre of learning and research in Germany with a lively international community. Heidelberg is also a popular tourist destination with its attractive old town and its setting close to the Black Forest and the Rhineland Palatinate.
**Enjoy lots of benefits**
**Financial incentives**: Monthly family, child and non-resident allowances, annual salary review, a pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
**Flexible working arrangements.**
**Certified training** and continued development of your professional and personal skills.
**Private medical insurance** for you and you
-
Head of Course and Conference Office
vor 7 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitTraining - EMBL Heidelberg EMBL is Europe’s life sciences laboratory - an intergovernmental organisation with more than 80 independent research groups covering the spectrum of molecular biology. EMBL has around 1,900 members of personnel from over 80 nations based across its six sites. The EMBL International Centre for Advanced Training (EICAT)...
-
Head of Embo Membership, Courses
vor 7 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration - EMBL Heidelberg EMBO is a not-for-profit organization that promotes excellence in life sciences in Europe and beyond. We fund talented researchers at all stages of their careers, stimulate scientific exchanges through high-quality academic publishing, conferences and lectures, and help build a research environment where scientists can...
-
Scientific Training Officer
Vor 2 Tagen
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitTraining EMBL Heidelberg Advanced scientific training is a core mission of the EMBL and EICAT is responsible for achieving this mission. EICAT activities are organized into two major areas: Internal Training directed towards scientists and trainees within EMBL, and External Training directed towards the broader scientific community. The Scientific Training...
-
Scientific Training Officer
vor 3 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitTraining EMBL Heidelberg This position offers a unique opportunity to contribute to the advancement of early-career scientists globally and to work within one of Europe's leading life sciences research organizations. As a staff member of the EMBL International Centre for Advanced Training (EICAT), your role is pivotal in contributing to the organization's...
-
Transport Services Officer
vor 2 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitGeneral Support Services EMBL Heidelberg We are Europe’s research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from...
-
Scientific Visitor Programme and Training Lead
Vor 4 Tagen
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitTraining EMBL Heidelberg The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world aimed to explore the secrets of life. EMBL integrates 27 members states and currently employs approx. 1 800 people across its six sites in Heidelberg, Barcelona, Grenoble, Hamburg, Hinxton, and Rome. EMBL...
-
Senior Programme Officer, Embo Young Investigator
vor 2 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration EMBL Heidelberg EMBO is a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages, facilitate scientific exchanges through high-quality academic publishing, conferences, and lectures, and foster a research environment where scientists can...
-
Front Desk
vor 3 Monaten
Heidelberg, Deutschland Schiller International University Vollzeit**Your mission**: The principal responsibilities of this position are to provide support to students, staff, faculties, and visitors to the University. Office Assistant is responsible for always representing the University professionally. The Office Assistant also provides administrative support to other university departments as required. This includes...
-
Front Desk
vor 6 Monaten
Heidelberg, Deutschland Schiller International University Vollzeit**Your mission**: The principal responsibilities of this position are to provide administrative and IT support to students, staff from various departments, faculties, and visitors, while consistently maintaining a professional representation of the University. In terms of IT tasks, the role involves installing and maintaining computers, software, and...
-
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration - EMBL Heidelberg EMBO stands for excellence in the life sciences. We support talented researchers at all stages of their careers in Europe and beyond, stimulate the exchange of scientific information, and help build a research environment where scientists can achieve their best work. EMBO works with life scientists to ensure that research...
-
Programme Assistant, Embo Young Investigator Network
vor 7 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration - EMBL Heidelberg EMBO is a not-for-profit organization dedicated to promoting excellence in the life sciences in Europe and beyond. We fund talented researchers at all career stages, facilitate scientific exchanges through high-quality academic publishing, conferences, and lectures, and foster a research environment where scientists can...
-
Scientific Officer
vor 4 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitScientific Services and Support EMBL Heidelberg The EMBL Protein Expression and Purification Core Facility provides scientific support regarding all types of experiments You have - A degree in biochemistry, molecular biology or in a closely related scientific area from an accredited university or a technical school. - Expertise in the field of recombinant...
-
HR and Back Office Assistant
vor 7 Monaten
Heidelberg, Deutschland AMERIA AG VollzeitHeidelberg - Full time - Professional **What you can **expect from us**: - A motivating environment where you can continuously develop both your skills and those of your colleagues - Innovative, unique products that you can stand behind, delivering measurable value to our customers while scaling business and advancing digitalization - Smart business...
-
Adjunct Faculty
vor 3 Monaten
Heidelberg, Deutschland Schiller International University Vollzeit**Your mission**: - General /Organizational Psychology - Organizational Behavior - Applied Mathematics - Statistics - Management Accounting I / II - Business Finance - International Economics - Macro - and Microeconomics - Sustainable Development - HR Management - English Language and Composition Writing - International Marketing - International Relations...
-
Working Student
vor 1 Tag
Heidelberg, Deutschland ХайдельбергЦемент VollzeitThe Technologies & Partnerships department is seeking a Working Student (f/m/d) to support the development of a range of Carbon Capture and Utilization/Storage (CCUS) projects in close collaboration within our Technologies & Partnerships department and the operational entities of Heidelberg Materials (20h/week). - A (long-term) internship would also be...
-
Front Office Agent
vor 2 Wochen
Heidelberg, Deutschland Marriott International, Inc Vollzeit**Additional Information** **Job Number**24215780 **Job Category**Rooms & Guest Services Operations **Location**Heidelberg Marriott Hotel, Vangerowstrasse 16, Heidelberg, Baden-Wurttemberg, Germany, 69115 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management **FRONT OFFICE AGENT (M/F/d)** Heidelberg Marriott Hotel **Begin. Belong....
-
Night Audit
vor 1 Monat
Heidelberg, Deutschland Marriott International, Inc Vollzeit**Additional Information** **Job Number**24207318 **Job Category**Rooms & Guest Services Operations **Location**Heidelberg Marriott Hotel, Vangerowstrasse 16, Heidelberg, Baden-Wurttemberg, Germany, 69115 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management **NIGHT AUDIT - FRONT OFFICE (M/F/d)** Heidelberg Marriott Hotel **Begin....
-
Administrative Officer
vor 1 Monat
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration EMBL Heidelberg EMBL is Europe’s life sciences laboratory - an intergovernmental organisation with more than 110 independent research groups and service teams covering the spectrum of molecular biology. It operates across six sites in Heidelberg (headquarters), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform...
-
Treasury Officer
vor 3 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitAdministration EMBL Heidelberg We are Europe’s flagship research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with approx. 2 000 employees from many...
-
Oscars Postdoctoral Fellowship: Tracking and
vor 2 Monaten
Heidelberg, Deutschland European Molecular Biology Laboratory VollzeitPostdoctoral Fellowships EMBL Heidelberg EMBL is Europe’s life sciences laboratory - an intergovernmental organisation with more than 110 independent research groups and service teams covering the spectrum of molecular biology. It operates across six sites in Heidelberg (headquarters), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to...
