Executive Assistant

**Location**: Remote, Based in Germany (near Mannheim/Heidelberg)
**Schedule**:Must commit to at least 20 hours per week to start, with the capacity to eventually work more full-time hours
**Start Date**: Flexible, ASAP
- **PLEASE APPLY WITH A CV IN ENGLISH**_

**Your Mission**

As an Executive Assistant in our digital agency, your mission will be to drive sustainable growth and operational excellence through proactive business development, meticulous project coordination, and streamlined business operations. We invite you to bring your collaborative spirit, innovative mindset, and efficient approach to drive the success of our projects and initiatives.

**Your Challenges**
- **Business Development**:_
- Develop and implement strategies for lead generation, including identifying and qualifying potential clients through various channels such as networking events, online platforms, and referrals.
- Initiate contact with potential clients to introduce the agency's services, build relationships, and explore business opportunities.
- Follow up on leads and inquiries to schedule meetings and presentations with prospective clients.
- Collaborate with the founders to prepare compelling proposals, presentations, and pitches tailored to the needs and preferences of prospective clients.
- **Project Coordination**:_
- Assist the founders in administrative tasks such as scheduling meetings, event management, organizing project files, and project documentation.
- Maintain accurate records of project activities, including status reports, meeting minutes, and correspondence.
- **Business Operations**:_
- Work closely with the founders and HR to develop and implement streamlined procedures and standard operating protocols across different departments or functions.
- Continuously monitor and refine operational processes to enhance efficiency, productivity, and quality standards.
- Support financial administration tasks, including invoicing, billing, expense tracking, and budget management.
- Work with the founders and external tax partner to prepare and monitor project budgets, forecasts, and financial reports to track expenses, revenue, and profitability.

**About You**
- Work experience in related fields such as Hospitality, Event Management, Business Administration, and/or Project Management
- Analytical mindset with experience utilizing accounting or project management software
- Ability to quickly familiarize yourself with new tools, meet deadlines, and take initiative
- Excellent verbal & written communication in both English German

**Why Work With Us?**
- _**Interactive Remote Culture**_: 100% remote work with constant communication through co-working sessions, check-ins with your mentor, virtual team-building activities, and our annual company trip
- _**Mentorship**:_With our feedback culture, you willfrequently check-in with your mentor at various stages of your work to make sure it meets project expectations and discuss wins and areas for improvement.
- _**Professional Development**:_Learn numerous new tools and ways of working that will expand your skill-set and immerse yourself in several learning & development opportunities related to the agency’s goals and your personal interests.
- _**Impact**_: Make a meaningful impact in bringing our digital agency forward by being a part of mission-driven and quality projects from your first day, with the opportunity to implement your own ideas and have your voice heard.
- _**International Team**_: A growing and diverse group of professionals from different countries. Engage in meaningful exchange about ideas, professional experiences, cultures, and passions.

**About YUMEDA studio**:
YUMEDA studio is a digital experience and performance studio that seamlessly blends strategy, creativity, and design in a digital environment. Founded in 2018, we have strengthened our position in the German agency market in becoming one of the key players for creative digital solutions and strategies.

In everything we do, we challenge the status quo and believe in thinking differently. The way we do this is by focusing our work on Excellence, Transparency and Trust while combining visual aesthetics, data driven structures and creative designs. With our industry-leading knowledge in UX/UI, Marketing, and Branding, we establish unique digital strategies and identities that increase brand equity and financial value for our clients so that they can focus on their core business.

By specializing in three key client profiles in Consumer Health, Healthcare & Life Science, and Wellness & Well-Being, we work together with powerful leaders tackling the most important issues of the present and the future.

We can’t wait to expand and welcome new teammates
- yumeda is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered