Administrative Assistant

vor 5 Monaten

Frankfurt am Main, Deutschland Amerikanische Botschaft Berlin Vollzeit

Hiring Path:

- Custom Announcement (not open to the public)

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
- U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:
Top Secret Clearance

Appointment Type

Term appt, NTE 4 yrs

Appointment Type Details:
Definite not to Exceed 5 years.

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
The Executive Secretary supports the Deputy Principal Officer (DPO), the second-highest position at the U.S. Consulate General in Frankfurt. The U.S. Consulate General Frankfurt is the fourth largest diplomatic post with 39 entities from 10 Federal Agencies. The Executive Secretary reports to the Consul General's (CG) Office Management Specialist (OMS) and is responsible for all administrative support for the DPO. The Executive Secretary is the primary back up for the CG OMS.

The incumbent serves as the primary liaison between the DPO, agencies at post, U.S. Military Commands in the consular district, and German business contacts. The Executive Secretary manages schedules, the flow of information and documents, and coordinates daily with the CG's OMS and the Protocol Assistant.

**Qualifications and Evaluations**:

- Requirements:
**FOR THE EXPERIENCE AND EDUCATION REQUIREMENTS APPLICANTS MUST MEET EITHER OPTION 1 OR OPTION 2 TO QUALIFY.**

**Option #1**:
EXPERIENCE: Two (2) years office management experience required.

EDUCATION: Two (2) years of college course work in the field of business administration, business, management, liberal arts, languages, sciences, accounting, or general studies is required.

JOB KNOWLEDGE: Knowledge of office management, maintaining schedules, and operation of standard office equipment.

**OR**

**Option #2**:
EXPERIENCE: Four (4) years office management experience required.

EDUCATION: Secondary school is required.

JOB KNOWLEDGE: Knowledge of office management, maintaining schedules, and operation of standard office equipment.
- Education Requirements:
See the requirement section above for the education requirements.
- Evaluations:
LANGUAGE: Mandatory: English - Fluent; speaking/reading/writing. This will be tested.

SKILLS AND ABILITIES: Computer literacy required including keyboards skills, working knowledge of the Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Internet experience required.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

  • OPS Administrative Assistant

    vor 6 Monaten

    Frankfurt am Main, Deutschland Tallahassee Community College Vollzeit

    TITLE: OPS Administrative AssistantSECTION: Student ServicesHIRING SALARY: $15.00 per hourHOURS:  25 hours per weekMINIMUM TRAINING/EXPERIENCE: OPS positions require at least a High School Diploma or GED with appropriate experience.

  • Administrative Assistant

    vor 6 Monaten

    Frankfurt Am Main, Deutschland Laserline GmbH Vollzeit

    **Administrative Assistant**: - We represent equal opportunities and diversity - regardless of gender, age, origin, religion, disability, or sexual orientation. **YOUR SKILLS / OUR FUTURE - **Laserline is a leading international manufacturer of diode lasers for industrial material processing. For 26 years and with 400 employees worldwide, we have been...

  • Administrative Assistant

    vor 5 Monaten

    Frankfurt am Main, Deutschland Citco Vollzeit

    Administrative Assistant Frankfurt, Germany **About Citco** Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs. **About...

  • Administrative Assistant

    vor 6 Monaten

    Frankfurt am Main, Deutschland Ares Management Vollzeit

    Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming,...

  • Administrative Assistant

    vor 1 Monat

    Frankfurt am Main, Hessen, Deutschland Merz Therapeutics Vollzeit

    Administrative Assistant - Global Regulatory AffairsWir suchen einen erfahrenen Büromanagement-Professional, der unsere internationale Zusammenarbeit unterstützt.Organisation von Meetings und VeranstaltungenErstellung von Präsentationen und Übersichten für Ressourcen- und BudgetplanungReisebuchung, Abrechnung und BüromaterialbestellungPflege des...

  • Administrative Assistant

    vor 2 Monaten

    Frankfurt am Main, Deutschland DORIC TECHNOLOGY SOLUTIONS SDN. BHD. Vollzeit

    **What You'll Do**: - **Administrative Support**: Provide essential administrative assistance to ensure smooth department operations, including organizing and managing digital documents. - **Inventory & Office Management**: Maintain stock accuracy and ensure the office environment is well-organized, efficient, and equipped with necessary supplies. - **Team...

  • Administrative Assistant

    vor 2 Monaten

    Frankfurt am Main, Deutschland Royal Bank of Canada Vollzeit

    **Job Summary** **What is the opportunity?** You support the investment and corporate banking team competently and carefully in organizational and administrative matters. Together with the Executive Assistant, you will manage the Frankfurt office and form the perfect team in which all threads come together and act as an important communication interface...

  • Administrative Assistant

    vor 5 Monaten

    Frankfurt am Main, Deutschland FM Global Vollzeit

    Reporting to: Sybille Sänger, Business Administrative Manager Location: Frankfurt Scope of hours: Full-time **FM Global** is one of the world's largest risk management and industrial property insurance companies. With 76 offices in over 60 countries, FM Global insures more than one-third of the FORTUNE 1000 companies as well as leading international...

  • Administrative Assistant

    vor 5 Monaten

    Frankfurt am Main, Deutschland Louis Vuitton Vollzeit

    POSTE In unserem Store in Frankfurt besetzen wir zum nächstmöglichen Zeitpunkt folgende Position: Administrative Assistant **Ihre Aufgaben** **Administration** - Verwalten von Lieferantenverträgen - Überwachen von Wartungsarbeiten im Store - Erstellung des Personaleinsatzplans - Unterstützung des Management Teams in Bezug auf Recruiting (Koordinieren...

  • Administrative Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland DIS AG Vollzeit

    Ihre AufgabenBearbeitung von Dokumenten und DatenKundenbetreuung und Zusammenarbeit mit internen AbteilungenUnterstützung des Teams bei administrativen AufgabenDatenaktualisierung und -pflege in den entsprechenden SystemenVorbereitung von Kundendossiers und VerträgenIhr ProfilAbgeschlossene kaufmännische Ausbildung oder vergleichbare QualifikationErste...

  • Administrative Assistant

    vor 6 Monaten

    Frankfurt am Main, Deutschland Citco Vollzeit

    **About Citco**: Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs. **About the Team & Business Line**: Citco Group...

  • Administrative Assistant

    vor 6 Monaten

    Frankfurt am Main, Deutschland PSE Personal Service Experts GmbH Vollzeit

    **Location**:Frankfurt am Main **Reference number**: 10000-1191662811-S PSE is a recruitment agency in Düsseldorf, which provides a portfolio of recruitment services for permanent contracts and temporary jobs to global Japanese companies. We operate across a wide range of sectors and are specialized in matching specialists and executives. Now our client,...

  • Administrative Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Goldman Sachs Vollzeit

    OUR IMPACTWe work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators.We...

  • Administrative Assistant

    vor 1 Monat

    Frankfurt am Main, Hessen, Deutschland DIS AG Vollzeit

    Ihre AufgabenUnterstützung des Teams bei administrativen TätigkeitenZusammenstellung von Kundendossiers und VertragserstellungPflege und Aktualisierung von DatenBearbeitung von eingehenden Dokumenten und DatenKorrespondenz mit Kunden und externen PartnernIhr ProfilAbgeschlossene kaufmännische Ausbildung oder eine vergleichbare QualifikationVorzugsweise...

  • Administrative Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland Goldman Sachs Vollzeit

    Job SummaryWe are seeking a highly motivated and experienced Administrative Assistant to support the General Counsel of GS Bank Europe (GSBE) and the Frankfurt Legal Team. The ideal candidate will have 5+ years of Admin experience and be fluent in German and English.Key ResponsibilitiesProvide administrative support to the MD and Frankfurt Legal TeamMaintain...

  • Executive Assistant

    vor 4 Wochen

    Frankfurt am Main, Hessen, Deutschland DIS AG Vollzeit

    ÜberblickWir suchen einen erfahrenen Executive Assistant, um das Team unseres Mandanten im Bankensektor zu unterstützen. Als Executive Assistant verantworten Sie den reibungslosen Ablauf an der Seite des Geschäftsführers.AufgabenUnterstützung des leitenden Bankmanagers bei der Verwaltung seines Kalenders, der Terminplanung und -koordination sowie bei...

  • Administrative Assistant

    vor 5 Monaten

    Frankfurt am Main, Deutschland Crytek GmbH Vollzeit

    Frankfurt, Germany Back Office / Administrative Hunt: Showdown - An assistant to help run General Manager Outlook calendar and generally help other Hunt Directors be more organized around the wide range of topics and responsibilities. This role also functions as a potentially more accessible bridge for any parts of the team needing reviews, answers or...

  • Usaid Administrative Assistant Open to U.s. Citizen

    vor 6 Monaten

    Frankfurt am Main, Deutschland Amerikanische Botschaft Berlin Vollzeit

    Hiring Path: - Custom Announcement (not open to the public) Who May Apply/Clarification From the Agency: For USEFM - FP is 07. Actual FP salary determined by Washington D.C. - U.S. Citizen Eligible Family Members (USEFMs) - All Agencies Security Clearance Required: Public Trust - Background Investigation Appointment Type Term appt, NTE 4...

  • Administrative Support Specialist

    vor 1 Monat

    Frankfurt am Main, Hessen, Deutschland Euro London Appointments Vollzeit

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Frankfurt. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to our team,...

  • Japanese Speaking Administrative Assistant

    vor 6 Monaten

    Frankfurt am Main, Deutschland PSE Personal Service Experts GmbH Vollzeit

    **Location**: Frankfurt am Main **Reference number**: 10000-1198033237-S PSE is a recruitment agency in Düsseldorf, which provides a portfolio of recruitment services for permanent contracts and temporary jobs to global Japanese companies. We operate across a wide range of sectors and are specialized in matching specialists and executives. Now our client,...