Executive Assistant to The CEO

vor 2 Wochen

Hamburg, Deutschland Tiger Recruitment Ltd Vollzeit

Tiger Recruitment is delighted to be working with an international provider of market-leading insurance services based in Hamburg. The aim of this role is to provide proactive, flexible and professional Executive support to the Managing Director, Chief Underwriting Officer.

**Duties & Responsibilities**
- General secretarial duties including dealing with post, typing, filing, photocopying, scanning, telephone calls, appointments and messaging. Use of Word, Excel, PowerPoint, Outlook, CRM, Expense System and Diligent as required.
- Management of Senior management calendars.
- Point of contact (liaison) for Underwriting Department relating to Chief Underwriting Officer
- Extensive and often complicated diary management (inclusion of all regular Board & Committee meetings)
- Support and oversight for the Compliance & Risk function including the production of related documentation.
- Assist with the timely preparation of agendas/minutes/actions for weekly schedule, internal and Board/Committee meetings and follow up as required.
- Printing and putting into clear order the agenda papers prior Committee Meetings.
- Obtaining signatures for budgetary and other financial documentation.
- Support and oversight of projects and initiatives (events, seminars, and conferences), as required.
- Coordination of all travel commitments and processing of all travel authorisations and expense reports, including itinerary preparation.
- Working with a variety of internal and external visitors and clients and acting as a gatekeeper, as appropriate.

**Additional HR responsibilities**
- Payroll administration; uploading monthly changes and general payroll liaison.
- Management of team holiday calendar
- Administration of benefits
- Management of staff onboarding / offboarding procedures
- Launching and monitoring of new joiner background checks
- Liaising with IT for new joiners and leaver access.
- Other duties as and when required.

**Profile**
- 5 - 8 year of experience as Personal Assistant
- Strong IT skills
- Excellent team-working and collaboration skills
- High level of written and oral communication skills
- Pro-active and able to use own initiative
- Flexible and committed individual
- Fluency in English and German (both written and spoken)

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

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