Executive Assistant to The CEO

vor 2 Monaten

Hamburg, Deutschland ApoQlar Vollzeit

**Join apoQlar, a dynamic and innovative company dedicated to making a positive impact in the global healthcare community through the development of cutting-edge medical mixed reality technology.**

**About the Company**:
apoQlar is the developer of a medical mixed reality platform that is revolutionizing how medicine is practiced, experienced, learned, and shared. VSI HoloMedicine® is a medically certified software platform that leverages the Microsoft HoloLens hardware to transform medical images, clinical workflows, and medical education into an interactive 3D mixed reality environment.

With offices in Miami, Poznan, Singapore, and our headquarters in Hamburg, Germany, we are dedicated to revolutionizing the healthcare industry by leveraging cutting-edge technology and innovative solutions.

We are seeking a highly organized and professional Executive Assistant to support our CEO in day-to-day activities and ensure the smooth operation of the company. As the Executive Assistant, you will act as a critical partner to the CEO, managing schedule, providing administrative support, and work as a key liaison between the CEO and internal/external stakeholders. This role requires exceptional communication skills, attention to detail, and the ability to maintain confidentiality.

**Responsibilities**:

- Provide administrative support to the CEO, including managing, drafting and proofreading documents, managing expenses, and handling confidential information
- Assist with special and ad-hoc projects and initiatives as assigned by the CEO
- Manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements efficiently and effectively
- Prepare meeting agendas, materials, and presentations for internal and external meetings
- Coordinate and arrange logistics for meetings, team activities, conferences, and events, both on-site and off-site, taking minutes
- Conduct research and prepare reports, presentations, and correspondence on behalf of the CEO
- Act as a liaison between the CEO and internal departments, external partners, clients, and stakeholders, ensuring effective communication and timely follow-up
- Support and ensure smooth operation of headquarter office including ordering and maintaining supplies and equipment needed for employees
- Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on tasks to successful completion

**Your profile**:

- Bachelor's degree in business administration, communications, or a related field (or equivalent experience)
- Proven experience as an executive assistant, personal assistant or in a similar role supporting C-level executives
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively
- Strong attention to detail and excellent problem-solving abilities
- Exceptional written and verbal communication skills, with the ability to interact confidently and professionally with individuals at all levels
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Ability to handle sensitive and confidential information with integrity and discretion
- Professionalism, adaptability, and a positive attitude in a fast-paced, dynamic environment
- Excellent interpersonal skills and the ability to build relationships with internal and external stakeholders
- Fluent in both German and English

**Why Us?**
- Chance to work with new and exciting technologies
- Opportunity to positively impact the lives of patients, students, and surgeons around the world
- Chance to not just shape but also create an entirely new market in healthcare using medical mixed reality
- Work alongside a multicultural and international team - over 10 countries represented in our office
- A flat hierarchy with direct access to the founding team
- High degree of ownership with the opportunity to drive projects forward on your own or with a team
- Competitive compensation structure and ability to grow quickly in a growing team

Are you interested in helping us shape an entirely new market in healthcare and advancing next generation medical technology? Then we look forward to hearing from you

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