Executive Secretary to The Area Presidency

vor 6 Monaten

Frankfurt am Main, Deutschland The Church of Jesus Christ of Latter-day Saints Vollzeit

The Office of the Europe Central Area Presidency provides executive support to the members of the Area Presidency and other priesthood leaders throughout the Europe Area, thereby allowing them to focus on the work of salvation. The successful applicant performs a wide variety of advanced and confidential duties requiring broad and comprehensive experience as well as skill and knowledge of the organization’s policies and practices. General responsibilities include tasks related to administrative support, project management, writing/editing, and personal assistance.

Employees at this level work independently with general supervision and some autonomy. Work duties range up to complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making moderately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way.

Responsibilities include:

- Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents.
- Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data.
- Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met.
- Serves as an administrative liaison between senior leadership and other key leaders both internally and externally.
- Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries.
- Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements.
- Prepares and distributes minutes of meetings.
- Assists in the organization of large group events
- Provides support within an environment of strict confidentiality.
- May administer internal and external purchasing and other financial matters.
- Bachelor’s Degree or vocational training in office management and prior related experience
- Advanced English communication skills both verbally and in writing
- Ability to effectively communicate in German
- Advanced research, analytical, and data summation abilities
- Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, OneNote and Outlook
- Excellent interpersonal skills
- Ability to work with sensitive and highly confidential information
- Strong independent analysis and good judgment
- Broad knowledge of the organization's structure, functions, and key personnel
- Working knowledge of Church doctrine, policies, and procedures.
- To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office, receiving and sending of parcels and other items, and using computer monitors/equipment.

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