Procurement Coordinator

vor 2 Monaten

Frankfurt am Main, Deutschland AVI-SPL Vollzeit

**Long Description**:

- Responsible for helping with follow up, web-help desk request, and drop ship report in an

accurate and efficient manner
Essential

**Responsibilities**:

- Responsible for processing all drop ship invoices
- Verify invoices against Purchase Orders and receive orders in our accounting system
- Assist with the follow up of for the status of Purchase Orders
- Assist with the web help desk
- Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset

order, and ordering supplies for a branch
- Support other Procurement team members as time permits or when requested to by the

Procurement Supervisor or Director of Procurement
- Ensure that all drop ship invoices are processed in timely manner
- Identifies, researches, and resolves discrepancies between invoices and purchase orders
- Contact vendors as needed to resolve any issues and respond to their inquiries
- Obtain accurate serial numbers from invoice or by contacting vendor
- Ensure that accurate serial numbers are entered for all appropriate products
- Assist with drop ship invoice preparations and audit process as needed
- Contribute to improving process workflows and maintaining system administration
- Assist Procurement team with any special projects as requested

Other duties assigned as needed
Skills and Abilities
- Communicate and interact with internal employees, clients and colleagues in a professional and

timely manner
- Self-starter capable of working independently and ensuring to meet deadlines
- Excellent communication and interpersonal skills, both verbal and written
- Ability to balance multiple tasks with changing priorities
- Excellent structured problem-solving skills
- Demonstrate time management skills with attention to detail

Education and/or Experience
- Minimum of a high school diploma or equivalent
- 1 - 2 years similar receiving/procurement support experience preferred

Working Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. This job operates in a
professional office environment. This role uses standard office equipment such as computers, phones,
photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise
(inter-office conversations and computers/printers).
Physical Requirements
The physical demands of this position are those that are necessary to meet the responsibilities and
essential functions of this position. Reasonable accommodations may be made to enable qualified
individuals with disabilities to perform the essential functions.
- This position regularly requires employees to sit, walk, and stand; talk or hear, both in person

and by telephone; use hands repetitively to finger, handle, feel or operate standard office
equipment
Direct Reports
- This position does not have any direct reports

Work Hours
AVI-SPL reserves the right to alter work hours and work location as deems necessary

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