Administrative Coordinator Professional

vor 3 Wochen

Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

**Tasks & responsibilities**:

- As an Assistant, you will be entrusted with the responsibility of providing operational and administrative support, offering you a high degree of international exposure.
- One of your duties will be the comprehensive management of travel itineraries, which includes the organization of trips, tracking of travel budgets, and detailed reporting on travel expenditures.
- You will also be tasked with the meticulous organization of national and international meetings and events, as well as the coordination of virtual gatherings.
- Your role will also encompass standardized procurement management, involving the ordering of materials, services, and work resources, the dispatch of documents and materials in compliance with regulatory requirements, and in some instances, support in contract negotiations.
- You will actively collaborate in the planning and monitoring of various budgets, such as personnel and travel, ensuring their effective controlling.
- A significant part of your role will be to ensure the purpose-oriented flow of communication, primarily focusing on organizational, administrative, and personnel matters, which may include the preparation and dispatch of circulars or announcements.
- Lastly, your responsibilities will include general administrative and secretarial duties like efficient diary management of assigned team leaders or managers, guest registration, and the creation of reports and presentations using MS Office and BI software such as Cora, IDEA, Veeva Vault, and SAP.

**Requirements**:

- Completed apprenticeship in Administrative or Management Assistance, or similar roles with a few years of professional experience
- Experience or additional training in project management
- Exceptional communication skills and service orientation, demonstrating the ability to interact effectively
- Excellent self-management and organizational skills, capable of managing workload, setting priorities, and making necessary adjustments
- Highly motivated team player, possessing a problem-solving attitude and the determination to take ownership of priorities and responsibilities
- Strong intercultural competencies and interpersonal skills, with the ability to communicate effectively in a diverse environment
- Flexibility to adapt quickly and effectively to frequent changes and altered priorities
- Proficiency in English, both verbal and written (C1 level), is a must-have, as it will enable you to communicate effectively in our international setting

***Ready to contact us?**:
If you have any questions about the job posting or process - please contact our HR Direct Team,

Recruitment process:
Step 2: Virtual meeting in the period from mid of February - end of February

Step 3: On-site interviews in the first half of March

  • Administrative Coordinator Professional

    vor 4 Wochen

    Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

    **Tasks & responsibilities**: - As Team Assistant/Administrative Coordinator you provide operational and administrative/processing support and coordination under high international exposure working with an internationally diverse team - Additionally, you are responsible for standardized procurement management such as ordering materials, services, and...

  • Administrative Coordinator

    vor 3 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Administrative Coordinator

    vor 3 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Administrative Coordinator

    Vor 7 Tagen

    Ingelheim am Rhein, Deutschland randstad Vollzeit

    job details Time for change – time for a new job! You are an administrative coordinator and looking for a new professional challenge? Then stop searching! We offer the job you are looking for: Our subsidiary GULP solution services offers a secure job, fair compensation and exciting new tasks at an attractive international company in the Rhine-Main area....

  • Research Administrative Coordinator

    vor 3 Wochen

    Frankfurt Am Main, Deutschland University of Pennsylvania Vollzeit

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities...

  • Administrative Coordinator

    vor 2 Wochen

    Ingelheim am Rhein, Rheinland-Pfalz, Deutschland aktiv personal-service GmbH Vollzeit

    Join our team at a renowned pharmaceutical company focused on long-term success and research innovation! We are a global team dedicated to fostering a collaborative and inclusive workplace culture. As an Administrative Coordinator (part-time/full-time 80-100%, m/f/d), you will take on diverse responsibilities within a dynamic environment. Your tasks will...

  • Senior Administrative Coordinator

    vor 2 Wochen

    Frankfurt am Main, Hessen, Deutschland Moody's Vollzeit

    Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply You may be a perfect fit for this role or other open roles.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.At...

  • Senior Administrative Coordinator

    vor 1 Monat

    Frankfurt am Main, Hessen, Deutschland Moody's Vollzeit

    Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply You may be a perfect fit for this role or other open roles.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.At...

  • Administrative Coordinator Clinical Operations

    vor 3 Wochen

    Frankfurt am Main, Deutschland CTC Resourcing Solutions Vollzeit

    **Das Life Science Karriere Netzwerk** CTC vereint Experten aus den Bereichen Life Sciences und Personalwesen. Wir helfen Unternehmen, die besten Talente zu finden und zu binden; mit unseren Projekten unterstützen wir sie, innovative Behandlungsmethoden für Patienten zu entwickeln und umzusetzen. Unsere Kandidaten begleiten wir in ihrer beruflichen...

  • Assistenz - PMO - Administrative Coordinator

    vor 4 Wochen

    Frankfurt am Main, Deutschland Progressive Recruitment NL Vollzeit

    Für ein Biotech-Unternehmen in München suche ich derzeit eine administrative bzw. Projekt Assistenz: Verantwortlichkeiten: - Administrative support of the Regulatory Affairs team (scheduling meetings, preparation of meeting minutes, assembling reports, creation of slides, maintenance of the Regulatory owned public-facing and intranet web pages,, archiving...

  • Administrative Assistant

    vor 3 Wochen

    Frankfurt am Main, Deutschland ZS Associates Vollzeit

    Frankfurt, Germany - Germany - Support Services - Administrative Support - 17799 **ZS** is a place where passion changes lives. As a management consulting and technology firm focused on transforming global healthcare and beyond, our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping...

  • Senior Administrative Coordinator

    vor 1 Monat

    Frankfurt, Deutschland Moody's Vollzeit

    Moody's is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don't meet every single requirement, please apply! You may be a perfect fit for this role or other open roles.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.At...

  • Sales Coordinator

    vor 4 Wochen

    Frankfurt am Main, Deutschland MFS Investment Management Vollzeit

    -MFS Investment Management Frankfurt am Main, Germany Posted 22 hours ago Hybrid Permanent Competitive - Sales Coordinator - Germany- At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate...

  • Contracts and Grants Coordinator

    vor 2 Wochen

    Frankfurt am Main, Hessen, Deutschland Tallahassee Community College Vollzeit

    MAJOR RESPONSIBILITIESThe Sponsored Programs Coordinator is in charge of overseeing and managing grant and contract accounts received from federal, state, and private funding sources. Responsibilities include:Acting as a link between different departments within the College and various agencies. Helps in coordinating administrative processes for assigned...

  • Recruiting Coordinator

    vor 3 Wochen

    Frankfurt am Main, Deutschland Latham & Watkins LLP Vollzeit

    Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking a Recruiting Coordinator to join our dynamic Attorney Recruiting team in Frankfurt. **About Latham & Watkins** With offices in 14 countries, more than 3,000 attorneys and over 2,500 professional staff, the key to our success and our continued ability to...

  • Engineering Coordinator

    vor 2 Wochen

    Frankfurt am Main, Deutschland H&MV Engineering Vollzeit

    **Engineering Co-Ordinator** **About Us**: - H&MV Engineering is a global leader in Specialist Design, Engineering, and Construction Services, focusing on Data Centers, Renewables, and Utilities. With 30 years of experience, we deliver EPC projects worldwide, committed to environmental responsibility and sustainable initiatives._ **Role Overview**: - As...

  • Ticketing Venue Configuration Coordinator

    vor 2 Wochen

    Frankfurt am Main, Deutschland EURO2024 Vollzeit

    **The job**: The mission of Ticketing (TICK) is to maximize ticketing revenues and optimize attendance at all matches through a fair and transparent system, which provides value for money for all spectators in a safe and festive environment. There will be no ticket sales at outlets on-site in host cities; the ticketing team on-site will mainly focus on the...

  • HR Coordinator

    vor 1 Woche

    Frankfurt am Main, Deutschland Qatar Airways Vollzeit

    We have an exciting opportunity to join our International Human Resources team as Human Resources Administrative Coordinator (Central Europe) Based in Frankfurt, you will provide administrative support to line managers across in the areas of employee relations, compensation and benefits, leadership development, performance management, and talent...

  • Administrative Coordinator

    vor 4 Wochen

    Ingelheim am Rhein, Deutschland aktiv personal-service GmbH Vollzeit

    Unser Kunde ist ein Pharmaunternehmen aus der Region, welches auflangfristigen Erfolg und Innovation in der Forschung zielt. Werden auch Sie Teil des Teams aus über 50.000 Mitarbeitenden weltweit underfahren Sie eine gemeinschaftliche und inklusive Kultur am Arbeitsplatz. Als Administrative Coordinator Teilzeit/Vollzeit 80-100% (m/w/d) sind Siefür...

  • Administrative Coordinator

    vor 3 Wochen

    Ingelheim am Rhein, Deutschland aktiv personal-service GmbH Vollzeit

    Unser Kunde ist ein Pharmaunternehmen aus der Region, welches auf langfristigen Erfolg und Innovation in der Forschung zielt. Werden auch Sie Teil des Teams aus über 50.000 Mitarbeitenden weltweit und erfahren Sie eine gemeinschaftliche und inklusive Kultur am Arbeitsplatz. Als Administrative Coordinator Teilzeit/Vollzeit 80-100% (m/w/d) sind Sie für...