Executive Assistant, Advertising Sales

vor 4 Monaten

München, Deutschland Amazon Online Germany GmbH Vollzeit

**BASIC QUALIFICATIONS**:

- Advanced knowledge of Microsoft Office Products, Amazon WorkDocs, and Quip
- Exceptional written, verbal, and interpersonal communication skills
- Positive attitude
- Detailed planning, time management, and organisational skills
- Ability to work cross
- functionally, and manage multiple inputs from different teams into a single deliverable
- Always seek areas for improvement while driving implementation of solutions within the department

**DESCRIPTION**:
Advertising Sales is looking for an exceptional Executive Assistant to support two Directors in a fast-paced and growing team in Munich. This exciting role requires flexibility, a strong business acumen in addition to superior attention to detail, the desire to learn and a good sense of humour.
The individual in this role will be detail orientated, have solid organisational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams. You will be an experienced planner, understand business priorities, demonstrate the ability to anticipate needs and drive improvements.
This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.
Key job responsibilities
**Key Responsibilities Include**:

- Management of complex calendars and prioritisation of activities; proactively identifying and resolving scheduling conflicts
- Manage domestic & international travel itineraries and expenses
- Manage incoming & outgoing mail & documents
- Managing large event logistics, catering, accommodations, and materials (e.g., off-sites, All Meeting, events, etc.)
- Planning space for the team and facilitating office moves
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Meetings, and team-building events)
- Create strong partnerships with business partners
- Anticipate challenges and plan ahead accordingly to develop long term schedules and identify priorities and due dates for the teams

**PREFERRED QUALIFICATIONS**:

- Minimum of 2-3 years of experience assisting at the executive level in a fast-paced environment
- Creative problem solver
- Demonstrated ability to prioritise and handle multiple assignments while maintaining commitment to deadlines and long-term goals
- Desire and aptitude for learning new concepts on the job
- Ability to work in a highly ambiguous environment

m/w/d

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