Facilities Coordinator

vor 6 Monaten

Berlin, Deutschland JLL Vollzeit

JLL supports the Whole You, personally and professionally.

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

Job Summary/Goals
Will assist to ensure management of the day-to-day client activities for assigned property/facility, and support the Regional Facilities Manager by being the on-site key point The of contact for key stakeholders and/or client. The role will have responsibility for all in scope services delivery and quality, helpdesk task resolution, maintenance and operations, contract services, safe working practices, purchasing of material, equipment & supplies. Role will also have awareness of budgets and spend controls/processes for IFM.

Essential

**Responsibilities**:
Gather Region HSE reports (Good Catches / Near Misses) upload and track
Assist site with HSE documentation - Ensure Health & Safety Management
Regional Reporting manage the Stakeholder Scorecard - Completion and reporting
Site Client/Stakeholder Management
Manage and maintain Vendor Management Process tracking and compliance
Assist in tracking budget and performance
to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
Assist in ensuring a property risk management program including audits is implemented and maintained
Track escalation procedures and incident reporting procedures are implemented and in place
Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct
Recommend continuous quality improvement practices and implement Industry Best Practice operations
Maintain building procedures and performance measures and ensure they are maintained at all times

Additional

**Responsibilities**:
Act as back up to FM’s in region if needed
Project Manage either programme delivery or Country projects
Other activities as necessary
Key Performance Measures
MyPerformance - Year End review
FIN actuals vs. budget
Client feedback
Quality / KPI scores
HSE scores and incidents
Employee management & feedback program
Supplier management and performance scores

**Skills**:Good people skills and ability to interact with a wide range of client staff and demands
Able to communicate strong in local language and on extended “English” language level
Knowledge of Occupational Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems
Knowledge of quality management and KPI measurement
Knowledge of vendor management for specialized services
Proven capacity to understand and interpret commercial contracts and relevant terms
Budget management and financial analysis skills
(Optional as still not in scope for JLL) Knowledge of critical facilities and a understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
Competencies
Strong communicator - Good presentation skills and possesses strong verbal & written communication skills also an active listener
Passion for quality - has an eye for detail to make sure the best delivery of services
Self-motivated; confident & energetic
Ability to effectively deal with stressful situations
Flexible - able to adapt to rapidly changing situations
Strongly goal-oriented - able to focus on meeting all performance targets
Is a team player - able to cooperate and work well with others to meet targets
Proven ability to initiate and follow through with improvement initiatives
Exhibits honesty & trustworthiness
Open to new ideas & willing to challenge status quo

Experience
3-5 years’ experience in facilities, property management, hospitality or related field

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the

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