Workplace Coordinator
vor 2 Monaten
We currently have an excellent opportunity for a
**Workplace Coordinator (M/F/d)**
to join our Integrated Facilities Management team in Berlin.
**Your tasks**:
- Assist the Workspace Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services. You will approach each activity with an eye to end-user experience and its enhancement
- Provide administrative support to the team and be able to manage their building’s daily operations
- Develop a close working relationship with key stakeholders/partners, landlord, managing agents and all of the facilities vendors
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required
- Ensure all office supplies and services are operating to expected standards
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in the internal financial management platform
- Assist with the monthly accrual reports and help monitor the finance trackers
- Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
- Assist in the implementation of the property risk management programme and industry best practice operations
- Maintain premises in neat and good working condition at all times
- Maintain duplicate office keys in good order
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures.
- Provide support for regular management reports and projects as required
- Liaising with other teams to provide a consistent and seamless experience to all location end users.
**Your profile**:
- You are keen to develop within the workspace, spending time supporting a multidisciplinary team gaining knowledge and expertise
- You have experience in a coordinator role working within facilities, property management, hospitality or related fields
- You work collaboratively as part of a team to solve problems with professionalism and service focused approach
- You are adept at multitasking and are able to manage multiple projects effectively
- You are open and have good communication skills
- You strive for excellence in what you do and share ideas for improvement
- You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
**Our offer**
- Creative freedom for tasks and projects
- Active exchange in the global industry network
- Working together at eye level
- Space for personal growth, not only for work
- Acknowledgement of achievements - also monetary benefits
- The opportunity to enhance your skills and advance your career locally as well as regionally
**Help shape JLL**
**Jones Lang LaSalle SE**
**Your contact**:
**Marta Marunchak**
**#LI-MM4
-
Workplace Services Coordinator
vor 2 Wochen
Berlin-Friedrichshain, Deutschland Sodexo Services GmbH VollzeitAls Workplace Services Coordinator in Vollzeit bei Sodexo in 10245 Berlin bist Du Organisationsexperte und Strukturliebhaber. Du nutzt Deine hervorragenden Administrationsfähigkeiten, um einen reibungslosen Betriebsablauf zu gewährleisten. Durch Deine tägliche Arbeit leistest Du einen wichtigen Beitrag in einem Unternehmen, das unzählige...
-
Workplace Coordinator
vor 6 Monaten
Berlin, Deutschland Miro Vollzeit**About the Team**: The Workplace Services team is dynamic and fast-growing. We collaborate and work together in creating an inspiring workplace for our amazing colleagues. You'll work in an open and respectful team environment. Our mission is to provide workplace services that compete with the best. We strive to exceed our team members expectations by...
-
Workplace Services Coordinator
vor 2 Wochen
Berlin-Friedrichshain, Deutschland Sodexo Services GmbH VollzeitAls Workplace Services Coordinator in Vollzeit bei Sodexo in 10245 Berlin bist Du Organisationsexperte und Strukturliebhaber. Du nutzt Deine hervorragenden Administrationsfähigkeiten, um einen reibungslosen Betriebsablauf zu gewährleisten. Durch Deine tägliche Arbeit leistest Du einen wichtigen Beitrag in einem Unternehmen, das unzählige...
-
Workplace Experience Coordinator
vor 7 Monaten
Berlin, Deutschland SumUp VollzeitAs an Workplace Experience Coordinator, you'll play a key role in the organisation of our Berlin office. You'll smoothen our existing processes and ensure that guidelines and measurements are in place and being continuously improved. **What you'll do** - Providing first-line support to all visitors on the phone and in person by staffing the reception desk -...
-
Workplace Coordinator
vor 2 Monaten
Berlin, Deutschland AUTODOC Vollzeit**Where your expertise is needed**: AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and...
-
Workplace Experience Coordinator
Vor 5 Tagen
Berlin, Deutschland LucaNet AG Vollzeit**The Role**: For our LucaNet office in Munich we are looking for hands-on support in our Workplace Experience & Events team to start at the next possible date. People are at the center of our success and this team is focused on making sure everyone has what they need to be productive, supported and engaged. As our direct contact person for customers,...
-
Facilities Coordinator
vor 4 Monaten
Berlin, Deutschland JSD-JLL Services GmbH Vollzeit**JOB TITLE: FACILITIES COORDINATOR** **REPORTS INTO: FACILITIES MANAGER** The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also required...
-
Workplace Experience Coordinator
vor 3 Monaten
Berlin, Deutschland GetYourGuide Vollzeit**About GetYourGuide**: GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, people from all over the world have booked more than 150 million tours, activities, and attraction tickets through GetYourGuide. Powered by a...
-
Workplace Experience Coordinator
vor 1 Monat
Berlin, Deutschland KAYAK VollzeitKAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world's leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We're also transforming business travel with a new corporate travel solution, KAYAK for Business. As an employee of KAYAK, you will be...
-
Workplace Coordinator
vor 1 Tag
Berlin, Deutschland JLL VollzeitAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
Senior Office Coordinator
vor 17 Stunden
Berlin, Deutschland Spotify VollzeitWorkplace Services- We are looking for a rockstar Senior Office Coordinator that will join our Facilities Management Team within the Global Workplace Services (GWS) function in Berlin, one of our major hubs in Europe! Location - Berlin Job type - Permanent - The GWS team focuses on the global expansion and support of our rapidly growing business. We build...
-
Contract Coordinator
vor 4 Monaten
Berlin, Deutschland emarsys eMarketing Systems Vollzeit**Contract Coordinator (M/F/d)** The Contract Coordinator is a part of the Deal Desk team and partners closely with new and existing sales teams by driving effectiveness, efficiency, and enablement by assisting on revenue generating activities, supporting activities that drive Client Success, and enabling the GTM team on new processes and...
-
Facilities Coordinator
vor 18 Stunden
Berlin, Deutschland Lieferando VollzeitAre you a Facility Coordinator (m/w/d) who can work on creating a phenomenal work environment? Confident in project management and collaborating closely with external parties? Then this role has the ideal ingredients! **Our story** **All about the role** As a Facilities Coordinator (M/F/d) you are the central contact person in our office for inquiries...
-
Financial Operations Coordinator
Vor 5 Tagen
Berlin, Berlin, Deutschland Q Energy Solutions SE VollzeitCompany Overview">Q ENERGY is a leading European renewable energy company, developing and managing large-scale renewable energy projects.">Job Description">We are seeking a detail-oriented Financial Operations Coordinator to join our team. As a key member of our finance department, you will handle daily invoice processes, verify the appropriateness of...
-
Learning Coordinator
vor 3 Wochen
Berlin, Deutschland Client-Earth VollzeitSalary:London £36,660 gross per annum, Berlin €45.569,52 gross per annum - Location:Berlin, London - Contract Type:Indefinite - Hours:Full Time - Closing Date:5 January 2025 - First Interview Dates:Commencing - 22nd January 2025 **About the role**: Are you passionate about putting your coordination skills to use to support people in their professional...
-
Audio Operations Coordinator
Vor 3 Tagen
Berlin, Deutschland Audible VollzeitGood storytelling starts with great listening. At Audible, that means each role and every project has our audience in mind. Because the same people who design, develop, and deploy our products also happen to use them. To us, that speaks volumes. ABOUT THIS ROLE Based in Berlin, Audible is looking for an Audio Operations Coordinator (M/F/x) to join our...
-
Recruiting Coordinator
vor 7 Monaten
Berlin, Deutschland Audible VollzeitAt Audible, we believe stories have the power to transform lives. It’s why we work with some of the world’s leading creators to produce and share audio storytelling with our millions of global listeners. We are dreamers and inventors who come from a wide range of backgrounds and experiences to empower and inspire each other. Imagine your future with...
-
Workplace Ambassador/ Mssp
vor 1 Monat
Berlin, Deutschland JSD-JLL Services GmbH Vollzeit**Your tasks**: - Assist the Workspace Coordinator with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services. You will approach each activity with an eye to end-user experience and its enhancement - Provide administrative support to the team and be...
-
Occupational Health
vor 7 Monaten
Berlin, Deutschland Pinkerton VollzeitWe are as invested in your career as you are. As you navigate through these uncertain times, know that Pinkerton has been a stable, thriving corporation for over 170 years. As recognized leaders around the globe in the corporate risk management industry, you can rest assured that joining us now means moving to a future-looking company. We are here today,...
-
Fleet and Operations Coordinator
vor 3 Monaten
Berlin, Deutschland SOS MEDITERRANEE Deutschland e.V. Vollzeit**SOS Humanity is a civil, donation-funded search and rescue organisation in the central Mediterranean. Founded 2015 in Berlin, the organisation has rescued more than 36.000 people from distress at sea and from drowning to date. Our vision is a world in which the human rights of all people are respected and in which no one should drown while fleeing. In our...