Assistant Accountant/office Administrator

vor 4 Wochen

Munich, Deutschland Videndum Production Solutions Vollzeit

**No Agencies Please**

**Role Summary**:
This role has dual responsibility - it is responsible for supporting the Finance and HR departments in UK head office by carrying out local finance and administration processes on their behalf. Senior Financial responsibility is held in the UK.

The role is also responsible for all local office administration and providing finance support to local senior management. It is a generalist role requiring good organisation skills, good time management and excellent communication.

**Main Responsibilities and Tasks**:

- Post cash and reconcile local bank accounts. Main local contact for banks and setting up payments
- Prepare and post monthly accruals as directed
- Prepare and submit VAT returns
- Prepare and submit all local returns such as Bundesbank, A1, Bayerisches Landesamt für Statistik
- Provide back up for Credit control and Accounts Payables as needed, including posting of invoices
- Act as liaison contact for UK head office HR department, provide payroll information to outsourced payroll provider
- Document processes and ensuring compliance with internal control

General Garching office administration:

- Take care of incoming mail, distribute/forward/respond as necessary
- Contact person for German suppliers (like cleaning company, car leasing company, insurances etc)
- Manage office supplies and order new stationery/supply stock as required
- Tasks related to company travel:

- Check and report travel expenses
- HR:

- Administration of local time registering system (actually “bedatime workflow”)
- Work with HR on monthly payroll process
- Responsible for ESG reporting
- Local representative for Company Magazine “On Air” and member of local ESG team “Action4Good”

**Our Benefits**:

- Competitive Pay
- Bonus Scheme
- 30 Days Holidays + Public Holidays
- Flexible Working Hours
- Employees Sharesave Scheme
- Volunteering Opportunities
- Fund Raising Events with our ESG programme - Action4Good
- And lots more Visit our VPS Careers for more information.

Our goal is to create a gender and culturally diverse workforce as we believe this is critical to our success. We are committed to attracting, developing, growing and retaining a diverse workforce. Talk to us about your flexible working aspirations - we're open to flexible hours to fit around family commitments.

**Knowledge and Skills**:
**Essential**:

- Demonstrable good experience in a similar role
- Evidence of completing the required Finance tasks to an excellent standard
- Good knowledge of Microsoft Office, in particular intermediate to advanced Excel skills
- Ability to work in both local and remote teams
- Ability to use own initiative to address problems and present solutions
- Fluent in written and verbal English
- ESG as a key performance measure within our business. We are looking for individuals who share our commitment to supporting our environment, our communities, promoting diversity and operating ethically in everything we do.

**Desirable**:

- SharePoint knowledge
- Good knowledge of International Financial Reporting Standards (IFRS)
- Significant experience of industry standard fully integrated ERP systems.

**Education and Qualifications**:
**Essential**:

- Experience gained over time in a similar role is essential

**Desirable**:

- Relevant finance qualification
- Relevant business administration qualification

**Videndum Mindset**:
Our commitment is founded on a set of core values that form the Videndum Mindset:

- **Exceptional Product Performance**:

- **Customer Focus**:

- **Leading a Fast Changing Market**:

- **Global Capability**:

- **Transparency, Integrity and Respect**:

- **Environmental Consciousness**

**Health and Safety** is at the forefront of everything we do at Videndum Production Solutions:
All employees are expected to take care for their own health and safety and that of others who may be affected by their acts or omissions in accordance with the Company health and safety policy by using correct tools, processes and Personal protective equipment and not perform any function unless appropriately trained and authorised.
- Our approach to diversity follows a strict policy of sourcing the best person for the role irrespective of race, gender, age, religion, sexual preference, or disability. Our Code of Conduct sets out an express prohibition on discrimination of any kind._

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