Executive Assistant
vor 4 Wochen
Good storytelling starts with great listening. At Audible, that means each role and every project has our audience in mind. Because the same people who design, develop, and deploy our products also happen to use them. To us, that speaks volumes.
ABOUT THE ROLE
Based in Berlin, Audible GmbH is looking for an Executive Assistant (EA) to the Managing Director (MD). It is an exciting opportunity to work closely with the senior leadership of a leading producer and provider of audio storytelling and spoken-word entertainment. This is your chance to be an instrumental partner with the MD to help make them the most efficient leader possible. This role is all about building strong trust and is relied upon for optimization of the MD’s time.
This position is initially open through a 18- months contract, from June 2023 to February 2025.
ABOUT YOU
As Executive Assistant (M/F/d), you will
- Manage complex calendar and scheduling requirements. You are responsible for developing schedule and prioritisation of activities, proactively identifying and resolving scheduling conflicts
- Managing travel and expenses for senior members of the team
- Work on all administrative support functions, including organising documents, meeting follow up and preparation, space planning, meeting agendas, org charts etc.
- Track and help drive completion of key deliverables and follow-up on outstanding items
- All other duties as assigned including special projects like event organisation and general support of team activities as required
- Assist with language translation requests in support of the MD living in Germany as an English speaker
- Have a strong sense of ownership (you don't say “This is not my job”), bias for action, and ability to work accurately when under pressure to meet tight deadlines
ABOUT AUDIBLE
Basic Qualifications
- Experience in supporting senior executives in a fast-paced environment
- React with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Excellent verbal and written communications skills as well as a team orientated philosophy
- In-depth knowledge of administrative procedures and tools required to support an executive
- Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools
- Business fluency in English and German, both written and spoke
Preferred Qualifications
- Positive, proactive can-do attitude and able to always exercise great judgment
- Ability to switch gears at a moment's notice
- High degree of professionalism in dealing with senior professionals
- Ability to complete a high volume of tasks and projects, with little to no guidance, in a highly ambiguous and fast paced environment
- Impeccable attention to detail, time management and organisations skills
- Ability to protect confidential and proprietary information using utmost discretion
Audible is committed to a diverse and inclusive workplace. Audible is an equal opportunity employer and does not discriminate on the basis of ethnic origin, gender, religion or belief, disability, age, sexual identity, or any other legally protected status. We therefore ask you to exclude unnecessary information, such as a photo, date or place of birth, gender identification, family and marital status, nationality, religion etc. from your CV or resume. Thank you for doing your part to create equal opportunities for everyone.
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