Assistant (M/F/x) - Befristet 18 Monate

vor 5 Monaten

Munich, Deutschland Daiichi Sankyo Europe Vollzeit

Support European Digital Excellence department head and team in coordination of activities, projects, appointments, travel and administration.
You always have been in search of more than just fulfilling standard tasks? You enjoy learning about the latest trends in Digital health, technology and Analytics? You would like to contribute to better healthcare? You are highly energetic and love to work on different topics?
Sounds like you?
Then join our team to make a difference for patients AND because we rely you want to contribute beyond assistant responsibilities.

**Roles & Responsibilities**:

- Coordination of appointments, telco and web conferences, organization of business trips (CWT), travel expenses, external and internal meetings, i.e., visits of partners with hotel bookings, transfers, allocation of equipment and meeting rooms
- Correspondence with internal and external colleagues, e.g., contracts
- Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
- Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP
- Preparing and generating of purchase requisitions (BANF) in SAP
- Coordinating with procurement and tracking of financial status for ongoing projects / use cases
- Supporting month-end, quarterly and year-end close financial processes and reporting
- Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status (handling of “Obligos”)
- Functional invoice review, correction handling with vendor and approval
- Support preparation and review of cost planning and phasing. Compilation and reporting of accruals in consolidation with the Project Manager
- Creating and managing contracts, using the Daiichi Sankyo ConTrax database tool
- Back-up for team and/or personal assistants (e.g., during holiday periods)

**Education & Professional Experience**:

- Business Management education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/-frau), certified business economist (Betriebswirt), or equivalent
- Experience of at least 2 years in business management functions in mid-sized companies, authorities, or associations
- High proficiency of financial/accounting processes and administrative/ organizational procedures and systems
- Very good knowledge of SAP system to support the internal requirements from DSE Finance
- Good knowledge of Microsoft Office 365: Word, Outlook, Excel, MS Project, Power Point
- Good Business management/project management skills
- Good oral and written communication skills
- Good interpersonal skills, team-player behavior
- Talent for effective organization / project management
- Proactive, independent and goal oriented working approach
- Great attention to detail and focus on flawless execution
- Flexible and works well even under pressure
- Good interpersonal skills, team-player behavior

**Why work with us?**:

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