Personal Assistant

vor 2 Monaten

Duesseldorf, Deutschland EIT Culture & Creativity GmbH Vollzeit

About EIT Culture & Creativity

EIT Culture & Creativity is an initiative of the European Institute of Innovation and Technology (EIT), aimed at strengthening and transforming Europe's Cultural and Creative Sectors and Industries (CCSI) by connecting creatives and organizations to Europe's largest innovation network. Over the next 7 years, our goal is to empower and connect creatives and innovators across Europe, unlock the potential of small cultural and creative stakeholders, reinforce European values and identities, and facilitate Europe's Green, Digital, and Social transitions.

About the position

To support our mission, we are seeking a highly motivated and innovative Personal Assistant to join our team full-time. In this role, you will provide comprehensive administrative and executive support to the CEO and the leadership team, ensuring the smooth operation of the organization. Your responsibilities will include managing various tasks and priorities in a dynamic and fast-paced environment, with a focus on organizational skills, attention to detail, and a deep understanding of CCSI. As we are building a new organization, your role will evolve over time, transitioning into a Personal Assistant position dedicated to supporting the CEO.

We are looking for someone who thrives in visionary and dynamic international environments and possesses exceptional capacities for efficiently steering complex processes. A passion for and understanding of the Cultural and Creative Sectors and Industries will facilitate effective moderation between diverse stakeholders and contexts. Join our team and contribute to the growth and development of the Cultural & Creative Sectors & Industries in Europe.

Are you up for the challenge?

Tasks
- First point of contact for internal/external stakeholders' inquiries.
- Manage complex calendars, schedule appointments, and coordinate meetings efficiently.
- Prepare and edit correspondence, presentations, and reports.
- Conduct research and compile data for projects and initiatives.
- Assist with event planning, logistics, and travel arrangements.
- Implement process improvements, maintain a smart filing system, and handle confidential information with discretion.

**Requirements**:

- Bachelor's degree in a relevant field or equivalent work experience.
- Previous experience as a Personal Assistant or in an administrative role, preferably in an international setting.
- Excellent verbal and written communication skills in English and German; additional languages are a plus.
- Strong interpersonal skills to build relationships and work effectively with diverse teams and individuals.
- Exceptional organizational and time management abilities to handle multiple tasks and prioritize effectively.
- Proven ability to work independently, take initiative, and exercise sound judgment in decision-making. Additionally, exceptional attention to detail, proficiency in office productivity tools, proactive problem-solving, and adaptability in a fast-paced environment. Strong interest in the Cultural & Creative Sectors and IT projects is advantageous.

**Benefits**:

- An exciting and challenging, unique and creative position with career development opportunities in a fast-growing multinational, culturally diverse and inclusive organisation.
- An European organisation acting globally: purpose-, business
- and impact-driven
- A future-oriented vision: Transforming Europe's Cultural and Creative Sectors and Industries (CCSI) through innovation and collaboration.
- A thrilling mission: Empowering and connecting creatives and innovators across Europe to build a more resilient, sustainable, and culturally enriched future. Leveraging the unique position of the CCSI to drive Europe's Green, Digital, and Social transitions.
- A start-up mindset, fast and flat processes, straight internal communication, low hierarchies, and freedom to operate.
- A friendly and creative atmosphere within a dynamic team at modern and well-located office facilities.
- A special work place in EIT Culture & Creativity head offices in Cologne, Germany (position will be (perspectively) based in Cologne, flexible remote working arrangements are possible to a certain extent).
- An employment contract under German labour law.

Diversity & Inclusion

EIT Culture & Creativity aspires to be an equitable and inclusive community. We nurture an open culture, where everyone is supported to fulfill their potential. We see inclusivity of talent as the basis of our success, and the diversity of perspectives and people as a highly valued outcome. EIT Culture & Creativity provides equal opportunities to all employees and applicants regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, functional impairment, citizenship, or any other aspect which makes them unique. We look forward to welcoming you to our community.

How to apply

**To apply, please submit the following documents/information**:

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