Team Assistant

Vor 5 Tagen

Berlin, Deutschland the3rd Vollzeit

Based in Berlin and looking to the world, the3rd GmbH is a dynamic and fast-growing marketing and branding service provider. We provide our clients with integrated, modular, and tailored branding, marketing, and go-to-market solutions that help businesses unlock their market potential on the national and global stages. Locating in Berlin and looking to the world, we help EU local brands to shine and grow in the EU and globally. Benefiting from our cross-cultural advantages, we also provide localization solutions for international brands entering the EU such as Alibaba, SHEIN, HoYoverse, Aiko, etc. As a partner of ESCP, the top European business school, we also closely work with its students and professors on several practice projects. the3rd’s client roster includes notable names from the worlds of assets management, real estate, finance, fintech, IT, biotech, fashion, music, household appliances, urban mobilities, etc. After 1.5 years of establishment, we’ve served 10+ long-term international clients across 3 continents.

In response to the increasingly growing business demands, the3rd GmbH is looking for a highly organized and proactive individual to join us as a full-time Team Assistant.

Tasks

Team Assistant will support us with administrative and operational activities to ensure smooth teamwork. The perfect match is detail-oriented, possesses excellent communication and multitasking skills, and has competencies for working in a start-up environment.

**Administrative support**:

- Assist with travel arrangements, including booking flights, accommodations, and transportation
- Organize and maintain electronic and physical files
- Calander and schedule management

**Coordination and Communication**:

- Coordinate and facilitate internal and external meetings, preparing materials and arranging the full set-up
- Collaborate with team members to compile reports, presentations, and other documents

**Project Support**:

- Support in tracking project management activities, including monitoring timelines, tracking progress, and updating activities status
- Help in preparing project-related presentations, reports, and deliverables.
- Coordinate with team members to ensure tasks and deadlines are met.

**Office Management**:

- Maintain office supplies inventory and place orders as needed
- Coordinate office equipment maintenance and repairs
- Assist in organizing office events, meetings, celebrations
- Manage incoming and outcoming mail and shipments

**Requirements**:

- Proven experience working as an administrative/team assistant in a marketing/branding agency or startup environment
- Proficient in using office software (Microsoft Office Suite, Google Workspace)
- Strong organizational and multitasking skills.
- Excellent verbal and communication skills
- Attention to detail and problem-solving skills
- A positive attitude towards paperwork and administrative tasks.
- Flexibility to adapt to changing priorities and responsibilities
- Fluency in both German and English is a must

**Benefits**:

- Competitive compensation
- Truly flat hierarchies and great, green colleagues.
- Flexible working hours

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